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d. What is the status of grant programs? The City has continued to expend HUD grant funds in a timely manner. HOME funds have been committed and spent within statutory required time frames. CDBG activities also have been implemented in a timely manner in order to keep the unexpended balance within statutory limits. Similarly, ESG funds have been expended at the rate necessary to ensure compliance with program regulations. Finally, HOPWA funds have been committed in a timely manner for supportive services and tenant based rental assistance. Funds for development of new HIV /AIDS housing have also been committed. e. Are any activities or types of activities falling behind schedule? Most HUD - funded projects and activities are on schedule. The Santa Ana Historic Preservation Society has been very slow at spending CDBG funds for its public service program and for the rehabilitation the historic Howe -Waffle House. Similarly, the Centennial Museum has been very slow at expending substantial CDBG funds for rehabilitation of the historic Maag House. CDBG staff has continually communicated with these agencies to advise them of the impact their slow spending has on the City's grants. City staff will work closely with these agencies during the next program year to determine if funds are still needed or to provide the technical assistance needed to move these projects forward. For slow - spending public service agencies, the City's public service grant agreement provides the City the option to recoup unexpended funds after the close of the program year. Within the next two to three months, City staff will work closely with these agencies to evaluate if funds will be spent or recouped. f. Are grant distributions timelv? No major delays in distribution of funds have been encountered. g. Do actual expenditures differ substantially from letter of credit distribution? Except for CDBG, IDIS does not allow the City to attribute funds drawn against an activity after the end of a program year (June 30) even though the expense was incurred prior to June 30. The same holds true for reporting program income. This characteristic of IDIS is inconsistent with established public sector accounting practices. Efforts continued during the report period to ensure Letter of Credit and the City's books are reconciled on an on -going basis assuring accurate accounting of public funds. The City estimates that $499,826 remains to be drawn through IDIS for eligible costs incurred during the 2003 -2004 report period. 14 14 The $499,826 figure is comprised of $102,658.72 in CDBG, $172,777.46 in HOME, $224,226.20 in HOPWA, and $163.26 in ESG funds. These funds were not drawn down through IDIS during the program year, but are for eligible program costs incurred in the 2003 -2004 report period. 29 19E -32 9/9/04