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<br />CITY COUNCIL MEETING DATE: <br /> <br />~ <br />~ <br /> <br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />SEPTEMBER 20, 2004 <br />TITLE: <br /> <br />APPROVED <br /> <br />o As Recommended <br />o As Amended <br />o Ordinance on 1st Reading <br />o Ordinance on ~d Reading <br />o Implementing Resolution <br />o Set Public Hearing For <br /> <br />CONTINUED TO <br /> <br />AGREEMENT FOR CABLING SERVICES <br /> <br />~\t'TYMAN~ <br /> <br />------- <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Direct the City Attorney to prepare and authorize the City Manager and <br />the Clerk of the Council to execute a three-year agreement, with the <br />option for two one-year extensions with Pacific Coast Cabling to provide <br />cabling services in an amount not to exceed $150,000 per year. <br /> <br />DISCUSSION <br /> <br />In support of City operations, voice and data communications are provided <br />to all City service sites. This requires an extensive cabling <br />infrastructure. Cabling services are needed to support changes, additions <br />and moves at and between the City sites. This cabling work will ensure <br />that all City offices and work locations continue to stay connected and <br />can benefit from new information technology as it becomes available. The <br />City employs outside qualified vendors to perform needed cabling <br />services. <br /> <br />The City has standardized its cabling infrastructure with Avaya Systimax. <br />This was selected because of its durability and flexibility. When <br />installed by a certified cabling vendor, the product has a 20 year <br />warranty. Use of this reI iable product has resulted in very low cable <br />maintenance costs for the City. The cabl ing vendor / s who provides such <br />services to the City of Santa Ana must meet strict manufacturer <br />certifications. <br /> <br />At the end of July 2004, the City's Telecommunications Services unit <br />issued a Request for Proposal (RFP) for "Cabling Services." Formal legal <br />notice was posted in the newspaper. The RFP was transmitted to 17 firms. <br />A pre-proposal conference was held to address questions. After a 30 day <br />response period, ending August 30, 2004, six proposals were received. An <br />evaluation team reviewed the proposals and rated them according to an <br />evaluation criteria set forth in the RFP. <br /> <br />25C-1 <br /> <br />