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<br />REQUEST FOR <br />COUNCIL ACTION <br /> <br /> <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 18, 2004 <br />TITLE: <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />CONTRACT RENEWAL FOR <br />PAPER DOCUMENTATION <br />SHREDDING SERVICES <br />(SPEC. NO. 02-102) <br /> <br />APPROVED <br />D As Recommended <br />D As Amended <br />D Ordinance on 1 st Reading <br />D Ordinance on 2nd Reading <br />D Implementing Resolution <br />D Set Public Hearing For <br /> <br />-~ <br />\- <br /> <br />U.;; lIZ. <br /> <br />CITY MANAGER <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Renew the contract with The Paper Depot for paper shredding services <br />for a period of one year in an annual amount not to exceed $15,000. <br /> <br />DISCUSSION <br /> <br />The Police Department and various City agencies utilize a paper <br />shredding service for the purpose of purging documents in accordance <br />with the City's Record Retention Schedule. The documents are contained <br />in secured latch bins provided by the vendor. The vendor service <br />provides on-site collections monthly, bi-monthly, and on an as-needed <br />basis. <br /> <br />On September 3, 2002, the City Council awarded a contract for a period <br />of one year with options for two one-year renewals. The Paper Depot <br />has agreed to the second renewal of the contract and has not requested <br />price increases. The vendor has performed satisfactorily during the <br />past contract period. Staff recommends authorizing the renewal to the <br />contract. <br /> <br />FISCAL IMPACT <br /> <br />Funds are available in the various departments' Operating Materials and <br />Supplies account (object code 6391) <br /> <br /> <br />~~~ <br /> <br /> <br />~~irector <br />Finance and Management Services Agency <br />~~- <br />RRC/TO/02-102R2.2:li <br /> <br />22A-1 <br /> <br />cs. 383 <br /> <br />