25A - ELEVATOR MAINTENANCE - Laserfiche WebLink

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CITY COUNCIL MEETING DATE: ~ ~ REQUEST FOR COUNCIL ACTION CLERK OF COUNCIL USE ONLY: NOVEMBER 15, 2004 TITLE: AMENDMENT TO AGREEMENT A-2003-268 WITH OTIS ELEVATOR COMPANY APPROVED D As Recommended D As Amended D Ordinance on 1 sl Reading D Ordinance on 2nd Reading D Implementing Resolution D Set Public Hearing For ~.".i a~- C Y MANAGER CONTINUED TO FILE NUMBER ---- RECOMMENDED ACTION Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to amend agreement A-2003-268 with Otis Elevator Company in an amount not to exceed $17,243. DISCUSSION In April 2004, the City of Santa Ana entered into an agreement with the Otis Elevator Company for the preventive maintenance of the Police Facility elevators. Staff recommended not including extraordinary or emergency repair work as part of the agreement to reduce the annual agreement cost. Although staff is requesting $17,243 to fund current and future emergency repair work, it is more cost effective for the City to pay for emergency repair on a per call basis than through a comprehensive agreement. Since the implementation of the April 2004 agreement it has been necessary to pay $7,243 in emergency repair. In addition, staff requests $10,000 to pay for future emergency repair in 2005 and 2006. The following is breakdown of current and projected costs: Emergency repairs year 2004 Estimated emergency repairs year 2005 Estimated emergency repairs year 2006 Total Amount $ 7,243 $ 5,000 $ 5,000 $17,243 FISCAL IMPACT Funds are available in the Police Building and Facilities Other Contractual Services account (11-350-6291). 25A-1 TO FUNDS AND ACCOUNTS: ~"-lJ~ Paul M. Walters Chief of Police oma e Director Mgmt. Services Agency