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<br />CITY COUNCIL MEETING DATE: <br /> <br />~ <br />~ <br /> <br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />NOVEMBER 15, 2004 <br />TITLE: <br />AGREEMENT FOR PREVENTIVE <br />MAINTENANCE AND REPAIRS OF <br />FIRE ALARM SYSTEMS <br /> <br />APPROVED <br /> <br />D As Recommended <br />D As Amended <br />D Ordinance on 1 st Reading <br />D Ordinance on 2nd Reading <br />D Implementing Resolution <br />D Set Public Hearing For <br /> <br />jl.'t-.'V <br /> <br />t2~. <br /> <br />ITY ANAGER <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Direct the City Attorney to prepare and authorize the City Manager and the <br />Clerk of the Council to execute an agreement with Simplex Grinnell for the <br />maintenance and service for a one year period, with provision for two one- <br />year renewals, in an annual amount not to exceed $23,145.69 <br /> <br />DISCUSSION <br /> <br />City Hall, the Ross Annex, the Corporation Yard and other City facilities <br />are served by various fire alarm systems. The preventive maintenance and <br />repair services provided will include materials, skilled-labor, <br />supervision, tools, supplies, and testing equipment. In addition, <br />inspections will maintain the fire alarm systems in first class operating <br />condition to maintain the safety and operation of the equipment, and to <br />meet all applicable laws and regulations. <br /> <br />On September 14, 2004 four requests for proposals were mailed to four <br />vendors. On October 22, 2004 one proposal was received, one vendor <br />declined the invitation, and two did not reply to the proposal. The <br />proposal from Simplex Grinnell was responsive to the specifications and <br />meets the City requirements. Simplex Grinnell will maintain the same <br />price the entire duration of the agreement. <br /> <br />FISCAL IMPACT <br /> <br />Funds are available in the Building Maintenance Other Contractual Services <br />account (7,3-105-6291). <br />J; <br /> <br /> <br />. . C Xoma <br />Executi e Director <br />Finance & Management Services Agency <br /> <br />25C-1 <br />