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period beginning July 1, and through and including the previous <br />three-month reporting period setting forth the activities, program <br />accomplishments, new program information and year-to-date <br />program statistics on expenditures, caseload and activities. When <br />appropriate, pictures should be included. <br />(iii) Quarterly certification of match, plus documentation of <br />match source. <br />(iv) Any such other reports as CITY (or HUD) shall reasonably <br />require and/or request, including but not limited to the following <br />information: monthly records of all ethnic and racial statistics of <br />persons and families benefited by SUBRECIPIENT in the per- <br />formance of its obligations under this Agreement, including, but <br />not limited to, the activities, program accomplishments, new pro- <br />gram information, match fund certification and current program <br />statistics on expenditures, caseload and activities. When appro- <br />priate, pictures/slides should be included. <br />(3) Recordkeepine of Ongoing Maintenance under the LBP Rees. If the services and <br />program activities provided by SUBRECIPIENT hereunder establish an ongoing relationship <br />with a property (such as long term tenant based rental assistance program [Subpart M] or transi- <br />tional or permanent housing operated or administered by the SUBRECIPIENT), then the <br />SUBRECIPIENT shall provide a report to the CITY evidencing that SUBRECIPIENT and/or the <br />property owner(s), as applicable, has performed ongoing maintenance of the subject property. <br />Ongoing maintenance shall include evidence of an annual clearance certification of the subject <br />residential property conducted by a DHS certified technician to ensure that LBP hazard reduction <br />measures are maintained. All maintenance activities shall be conducted to ensure the threat of <br />LBP hazards is minimized. <br />(4) Recordkeepine under the LBP Rees. The SUBRECIPIENT shall keep records of dis- <br />tribution of notifications, all visual assessment, evaluations, inspections, repairs, and any other <br />lead hazard evaluation, reduction, safe work practices, and clearance activities. <br />(a) The SUBRECIPIENT shall keep records evidencing distribution of all lead <br />hazard information pamphlet(s). <br />(b) The SUBRECIPIENT shall keep records evidencing each LBP evaluation re- <br />port, LBP hazard reduction documentations, (such as job specifications), and all clearance or <br />abatement report(s). <br />(c) The SUBRECIPIENT shall keep ongoing maintenance records and records of <br />relevant building operations for use during reevaluations of subject property for LBP and/or LBP <br />hazards. <br />11 <br />