22A - LANDSCAPE MAINTENANCE - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 20, 2004 TITLE: CLERK OF COUNCIL USE ONLY: CONTRACT RENEWAL FOR LANDSCAPE MAINTENANCE OF PUBLIC FACILITIES (SPEC. NO. 00-141) APPROVED o As Recommended o As Amended o Ordinance on 1 st Reading o Ordinance on 2nd Reading o Implementing Resolution o Set Public Hearing For ~../ f2/1a- CITY MANAGER CONTINUED TO -- FILE NUMBER RECOMMENDED ACTION Renew the contract with Valley Crest Landscape Maintenance for landscape maintenance services at various public facilities for a one-year period in an annual amount not to exceed $184,071. DISCUSSION The Parks, Recreation and Community Services Agency is responsible for various landscaped public areas that require regular maintenance. Work to be performed includes mowing, trimming, and cleaning of the City bike trails, Eldridge, French, Segerstrom Triangle and Logan Parks, the McFadden Learning and Technology Center, Newhope Library, and The Depot. The agency does not possess the manpower or equipment necessary to maintain all of the public areas. Therefore, a contract with a private company provides the necessary resources to supplement the City's' maintenance requirements. On December 18, 2000, the City Council awarded a contract to Valley Crest Landscape Maintenance, formerly known as Environmental Care Inc., for a two-year period, with provision for three one-year renewals. Valley Crest Landscape Maintenance has requested a two percent increase, due to the rising costs of labor and fuel. The vendor has performed satisfactorily during the current contract period, and staff recommends the final renewal of the contract. Based on actual payments experienced in the last year of this contract, the estimated share of Parks, Recreation and Community Services will be $130,690; the Library will be $23,930; and The Depot will be $29,451. 22A-1 cs. 383