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<br />r <br /> <br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />~ <br />~ <br /> <br />CITY COUNCIL MEETING DATE: <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />JANUAR~ 18, 2005 <br />TITLE: <br /> <br />APPROVED <br /> <br />0 As Recommended <br />0 As Amended <br />0 Ordinance on 1 sl Reading <br />0 Ordinance on 2nd Reading <br />0 Implementing Resolution <br />0 Set Public Hearing For <br /> <br />AGREEMENTS AND APPROPRIATION <br />ADJUSTMENT FOR CARNIVALS AT <br />CITY-OWNED PARKS <br /> <br />,v <br />,,'\. <br /> <br />Q~ <br /> <br />TY MANAGER <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />1. Direct the City Attorney to prepare and authorize the City Manager and <br />the Clerk of the Council to execute an agreement with Acosta and <br />Associates to provide carnival services at City-owned parks. <br /> <br />2. Direct the City Attorney to prepare and authorize the City Manager and <br />the Clerk of the Council to execute an agreement with Fiesta de Carnival <br />to provide carnival services at City-owned parks. <br /> <br />3. Direct the City Attorney to prepare and authorize the City Manager and <br />the Clerk of the Council to execute an agreement with "0" Entertainment <br />to provide carnival services at a City-owned park. <br /> <br />4. Approve an appropriation adjustment recognizing projected carnival <br />revenue in the amount of $44,000 in the Recreation Special Fees and <br />Donations revenue account (account no. 22-01-5799) and appropriate funds <br />to the Recreation Special Fees and Donations expenditure account <br />(account no. 22-231-6291). <br /> <br />DISCUSSION <br /> <br />Requests for Proposal for providing eight carnivals on City-owned parks <br />were issued and mailed to 31 carnival operators. A pre-proposal conference <br />was conducted, and three vendors submitted proposals for consideration. <br />Acosta and Associates, Fiesta de Carnival and "0" Entertainment each <br />submitted proposals for review. An evaluation committee consisting of <br />representatives from the Police Department, Fire Department, City <br />Attorney's Office, Risk Management, Community Development, and Parks, <br />Recreation and Community Services agencies rated the three proposals. The <br />committee rated each proposal based on the operator's ability to <br />successfully conduct small and large carnivals using the following <br />evaluation criteria: <br /> <br />. <br /> <br />Equipment capability and functionality (20%) <br />Level of service and support (20%) <br /> <br />. <br /> <br />251-1 <br />