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<br />Part Two - Program Specific Information, Continued <br /> <br />Eligible <br />Planning Costs <br /> <br />Eligible planning costs include: <br /> <br />. <br /> <br />Regular time, overtime, Compensating Time Off (CTO) and fringe <br />benefits for current or newly hired full- or part-time staff to support <br />eligible planning activities, <br />- Payment of salaries and fringe benefits must be in accordance with the <br />policies of the grant recipient and in accordance with applicable laws <br />and regulations, <br />- Payment of overtime expenses will be for work perfonned by the grant <br />recipient in excess of the established work week, usually 40 hours, <br />Overtime payments are allowed only to the extent the payment for such <br />services is in accordance with the policies of the grant recipient and in <br />accordance with applicable laws and regulations, In no case is dual <br />compensation allowable, That is, an employee of a grant recipient may <br />not receive compensation from their unit or agency of government <br />AND from an award for a single period of time (i,e" 1:00 pm - 5:00 <br />pm), even though such work may benefit both activities, <br />- Fringe benefits on overtime hours are limited to FICA, Workers' <br />Compensation and Unemployment Compensation, <br />- CTO earned while performing eligible activities must be cashed-out or <br />taken before the end of the perfonnance period, <br />- NOTE: Grant funds are not for the purposes of hiring public safety <br />personnel. <br />The cost of contractors/consultants hired to support eligible activities, <br />- Contracts must be executed in accordance with the grant recipient's <br />formal written procurement policy, and must comply with federal and <br />state requirements, <br />Conference, workshop and meeting related expenses to support eligible <br />activities, including rental of space/locations, badges and facilitation costs, <br />For a complete list of allowable meeting-related expenses, please review <br />the OJP Office of the Comptroller (OC) Financial Guide at <br />http://www.oip.usdoi,govlFinGuide, <br />Materials and supplies required, expended or consumed to support eligible <br />activities, <br />Travel costs (i,e" airfare, mileage, per diem, hotel, etc) for employees <br />who are on travel status for official business to support eligible activities. <br />These costs must be in accordance with the grant recipient's approved <br />travel policy, <br /> <br />. <br /> <br />. <br /> <br />. <br /> <br />. <br /> <br />Continued on next page <br /> <br />FY04 Urban Arèas Security Initiative <br /> <br />Page 19 <br />