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Adult Crossing Guard Service Agreement January 18, 2005 Page 2 In addition, this approach will allow the Police Department to reassign the two Traffic Division employees to other vacancies in the Department thereby reducing the staff cost for this program by approximately $100,000. The Police Department also recognizes the potential impact this proposal may have for the crossing guards and as a result required vendors to submit proposals which include a written commitment to offer existing employees continued employment. On July 16, 2004, the City issued a Request for Proposals (RFP) to provide an Adult Crossing Guard Program. RFP's were mailed to two vendors and two proposals were received. The proposals were evaluated by a staff committee for responsiveness, cost, level of services proposed, quality of training provided to crossing guards, and input from their current clients. Staff's evaluation determined that the All City Management Services Inc. proposal met all the requirements of the RFP and specifically included a written commitment to staff the Santa Ana Program with existing employees at their current rate of pay, hours, and work location. On this basis, staff recommends entering into a one-year agreement. FISCAL IMPACT Funds in the amount of $212,964 for the first three months of the agreement are available in the Police Department, Traffic Division Other Contractual Services Account (account no. 011-333-6291). Funds in the amount of $638,891 for the last nine months of the agreement will be included in the FY 05-06 budget. APPROVED AS TO FUNDS AND ACCOUNTS: ~ Paul M. Walters Chief of Police Police Department .. ~ "=t\\t'\~~ \. ~ .A -) Francisco Gutierrez Executive Director Finance & Mgmt. Services ll' 1\ Agency ----, 25E-2