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REQUEST FOR COUNCIL ACTION ~ ~f~ ~V Y CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: FEBRUARY 22, 2005 TITLE: CONTRACT RENEWAL FOR STREET SWEEPER BROOM RE-WRAPPING APPROVED o As Recommended o As Amended o Ordinance on 1 st Reading o Ordinance on 2nd Reading o Implementing Resolution o Set Public Hearing For 'tl O~K CONTINUED TO FILE NUMBER CITY MANAGER RECOMMENDED ACTION Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute an agreement with American Rotary Broom Co., Inc. for street sweeper broom re-wrapping for a one-year period in an annual amount not to exceed $82,000. DISCUSSION The Public Works Agency's Street Sweeping Division has 11 street sweepers in its fleet. The street sweepers maintain over 60,000 miles of City streets annually. The brooms on the sweepers used for street maintenance need periodic re-wrapping to maintain effectiveness. The contract will allow for re-wrapping of the brooms and replacement of hydraulic broom drive motors as required. On March 3, 2003, the City Council awarded a contract to San Diego Rotary Broom, now known as American Rotary Broom Co. Inc. for a two- year period with options for two one-year renewals. American Rotary Broom has agreed to the first renewal of the contract with price increases. Due to constant fluctuations in the price of steel and plastic required for re-wrapping of the sweeper brooms, American Rotary Broom Co. Inc. and the City of Santa Ana will enter into an agreement that will allow for price adjustments upon mutual consent. The vendor has performed satisfactorily during the past contract period, and staff recommends authorizing the renewal to the contract. 25K-1 CS 383