A-2002-068 - Laserfiche WebLink

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EXHIBIT D City Reimbursement Plan Procedures for Receiving Centerline Cooperative Agreement Funds Staff reimbursement or consulting contracts for supporting Preliminary Engineering (PE) phase must be incurred or awarded within the aCTA fiscal years of 2002/03 and 2003/04. Once PE support work Jtí~nitiated, the city can undertake the process for receiving payment of City Reimbursement Plan funds. Funds will be released as follows: Initial payment of 50% of the Phase II Cooperative Agreement amount; the remaining 50% will be paid by the Authority as quarterly invoices are received and approved, , , 50 Percent Payment Once the staff support plan has been prepared and authorized, or a consulting contract has been awarded, the city shall submit the following documents to the Authority's Project Administrator. A Your request for City Reimbursement Plan funds need to include a certification letter from the Public Works Director stating the staff support plan has been authorized, or that planned project contracting will be used, or that a combination of both will be utilized. B. A Cost Estimate of the anticipated plan. C. An invoice for 50% of the PE support program amount that is specified in the Phase II Cooperative Agreement. (LOU for Irvine) Invoicing Procedures The city shall draw down from the initial 50% payment from aCTA by submitting quarterly invoices. The invoice shall detail the work accomplished during that quarter with a breakdown and description of the costs expended. Final Invoice The Final Invoice needs to be submitted to the Orange County Transportation Authority within 120 days after acceptance of the improvements, study, or project. If for some reason this 120-day limit cannot be met, please notify aCTA so that a final report date can be agreed upon. The Authority will review the final invoice to determine the items eligible for reimbursement before the final project invoice is paid. Page 1 of 2