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'. INSTRUCTIONS FOR PREPARING FORM HUD-52564 - OPERATING BUDGET . L '. Use this form for preparing the UOperating Budget" for HUD-Assisted low-rent housing in management. The budget(s) for LHA-Owned Rental Housing (including Conveyed) Projects in management shall not be combined with the budget(s) for 0) a LHA-Leascd Housing Project - Section 23 or IO(e), (2) a LHA-Owned Homeownership Project, (3) a LHA-Leased Bomeø ownership Project, or (4) a Conveyed Project under an Administration Contract. A separate Form 8UD-52564 must be prepared for each project of the type referred to in 0), (2), (3) and (4) above. U a Local Authority (LilA) has more than one Annual Contributions Contract. each of which includes LHA-Owned rental housing (including conveyed) projects in management. the LHA may elect to budget for such proj('cts by individual Annual Con- tributions Contract. or on a consolidated basis. In either case, the LHA must prepare separate Forms HUD-52564 for all such projects under each individual Annual Contributions Contract, and a Summary Form HUD-52564 for all such projects under all ~nnual Contributions Contracts administered by the LHA. If budgeting is on a consolidated basis, the Summary Form H UD- 52564 is subject to HUD approval and constitutes the base for the limitations on expenditures outlined in the Low-Rent Finan- dal Management Handbook HM 7475.1. If budgeting is by individual Annual Contributions Contract, rhe Summary Form HUD- 52564 is for informational purposes only. and will not be subject to nUD approval; the base for the limitations on expenditures will be by the Form IIUD-52564 prepared for each individual Annual Contributions Contract. . . Each of the individual forms IIUD-52564 for each Contract, or for each Project type. is subject to IIUD approval since they constitute the base for calculating Operating Reserves and HUn Contributions. and will show the maximum operating reserve approved for the Contract or Project type. 1. General. See HM 7510.1 for description of accounts. Reff!r to "Special Instructions" below for budget revisions. 2. Headin¡: a. Insert check. if original budget; insert revision No. if budget revision. b. Type of Project(s): Check appropriate block. c. Contract No.(s): List No. of each Annual Contributions (or Administration) Contract included. d. Project No.(s}: Enter the No. of each Project expected to be in management or have dwelling units under lease during the requested budget year. c. No. of D.U.: Enter the total No. of dwelling units in the projects covered.. (For leased projects, enter the No. of dwelling units estimated to be leased from property own... ers by the end of the requested budget year.) f. No. of Unit Months of Availability: Enter the sum of the products of the No. of D.U. by the No. of months of man- agement for each project for the requested budget year. (Counl all fractions of months as whole months.) Column Headings: Enter appro'priate year in applicable column. 4. Column (2): Obtain actual P.U.M. amounts from the State... rnent(s) of Operating Receipts and Expenditures (Form HUD- 52599) for the year preceding the current budget year, or from the latest approved budget revision for the current budget year. 3. 5. Column (3): Obtain the estimated amounts from the latest approved budget(s) or budget revision(s) for the current bud- get year. 6. Colmnns (4) and (~): a. General (I) Enter amounts on applicable lines from HUD Schedules and/ or LHA worksheets. (2) After completing Column (5), compute the P.U.M. amounts for Column (4) by dividing each Hgure in Column (5) by the No. of Unit Months of Availability in the heading. b. Lines 530 and 810: Use these lines. if applicable, only in conn_ection with budget revisions. c. Line 560: Use this line, if applicable. for showing esti- mated interest on Administrative and Sundry Loans. d. Line 820: Use this line. if applicable, for such items as - rental debt service payments, carry-overs of unabsorbed . deficiencies in residual receipts from prior years, etc. e. Lines 930. 940, 950: If the form is a Summary for all LHA- Owned Rental Housing (including Conveyed) Projects in management under all Contracts, enter the combined totals of the subsidies calculated for such projects under each individual Annual Contributions Contract. f. Line 980: () See instructions for Lines 930, 940, and 950 a'bove. (2) Enter a negative balance in parentheses. (3) A positive balance should not exceed the negative balance on Line 970. A negative balance may not, / exceed the balance(s) in the reserve(s) applicable to . the projects covered as at the beginning of the re- quested budget year. 1. Columns (6) and (1): Leave blank. If HUD modifies 'be . LHA estimates as a condition of approval, HUD will complete these columns and return a copy to the LHA. 8. Speciallnstructioos. Budget Revisions: When using this form for budget revisions, the following additional instruc- tions are applicable: a. General. No changes are to be made in the amounts for nOther HUD Contributions" (Lines 930. 940 and 950), or in Part I - Maximum Operating Reserve - Eud of Current Budget Year. b. Column (2): Enter the P.U.M.. amounts from the last prevIously approved budget(s) or budget revision(s) for the requested budget year. . c. Column (3): Delete the word "Estimates." Copy (or 'Summarize) P.U.M. amounts, modified by HUD adjustments. if any, from the Statement(s) of Operating Receipts and Expenditures (Form(s) HUD-52599) for the year, or from the last previously approved budget revision(s) for the re- quested budget year. d. Columns (4) 'and (5): Enter on each line not changed, the. P.U.M. and dollar amo.unts from the last previously ap- proved budget(s) or budget revision(~). Enter new P.U.M. 8 and dollar amounts for each line changed. L General. OPERATING RESERVES a. Operating reserves aTe calculated by individual Annual Contributions Conlract except that the operating reserves for (1) LHA- Leased Housing Projects - Section 23 or IO(e), (2) LHA..()wned Homeownership Projects and (3) LHA-Leased HomeownerBhiP~ Projects must be separately calculated and reported by project type. : (AdditionaUy, if the LHA operates Conveyed Projects un separate Ad:ninistrat!on Contracts, the reserves for such projects must be separately calculated and r,eported.. The computation of - . the maximum operating reserve for such projects is the same as for LHA..Qwned Rental Housing (including Conveyed) Projects under Annual Contributions Contracts.) b . The maximum operating reserve for a Contract or Project type constitutes the maximum that may be accumulated for a Contract or Project Type as at the end of the current budget year. For budgetary purposes. the same maximum shall apply for the requested budget year~ 2. Line 06: Enter amount as oC the last previous fiscal year (year preceding current budget year). (For the Summary Form HUD-52564 for all LHA..owned Rental Housing (including Conveyed) Projects, enter the combined total of the reserves for aU such projects under. all Contracts). 3. Line 07: (See line 06 above re Summary Form HUD-52564). a. Enter estimated amount, if original budget, or actual amount, U' revised bud¡et. b. Enter negative balance in pørentheses. (The negative balance may not exC'eed the amount on line 06.) . . 4. Line 8: ~. Line 9: Enter sum of lines 06 and 07. (See line 06 above re Summary Form HUD-52564.) a. Enter estimated amount. b. Enter negative balance in parenlheses. (The negative balance may not exceed the amount on line 08.) 6. Line 10: Enter sum of Lines 08 and 09. ]"' ., u.s. GOVERNMENT PRINTING OFFICE: I972 794-549/846 -