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<br />INSTRUCTIONS FOR PREPARING FORM HUD-52564 - OPERATING BUDGET
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<br />Use this form for preparing the "Operating Budget" for BUD-Assisted low-rent housing in management. The budget(s)
<br />for LHA-OwDed Rental Housing (including'Conveyed) Projects in management shall not be combined with the budget(s} for
<br />(1) a LHA-Leascd Housing Project - Section 23 or W(e), (2) a LHA-Owned Homeownership Project, (3) a LHA-Leased lIome-
<br />ownership Project, or (4) a Conveyed Project under an Administration ,Contract. A separate Form HUD-52564 must be prepared
<br />for each project of the type referred to in 0>. (2). (3) and (4) above.
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<br />If a Local Authority (LHA) has more than one Annual Contributions Contract, eách of which jncludes LHA-Owned rental
<br />housing (including conveyed) projects in management, the LHA may elect to budget for such projects by individual Annual Con~
<br />trihutions Contract, or on a consolidated basis. In either case, the LHA must prepare separate Forms HUD-52564 for all such
<br />projects under each individual Annual Contributions Contract, and a Summary Form HUD-52564 for all such projects und'er all
<br />Annual Contributions Contracts administered by the LHA. If budgeting is on a consolidated basis, the Summar.y Form HUD-
<br />52564 is subject to nu D approval and constitutes the base for the limitations on expenditures oullined in the Low-Rent Finan-
<br />cial Management Handbook HM 7475.1. If budgeting is by individual Annual Contributions Contract, the Summary Form HUD-
<br />52564 is for informational purposes only, and will not be subject to HUD approval; the base for the limitations on expenditures
<br />will be by the Form HUD-52564 prepared for each individuál Annual Contributions Contract.
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<br />Each of the individual forms HUD-52564 for each Contract, or for each Project type, is subject to HUD approval since
<br />they constitute the base for calculating Operating Reserves and HUD Contributions, and will show the maximlJm operating
<br />reserve approved for the Contract or Project type.
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<br />1. General. See HM 7510.1 for description of accounts. Refer
<br />to "Special1nstructions" below for budget revisions.
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<br />2. Heading:
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<br />a. Insert check, if original budget; insert revision No. if
<br />budget revision.
<br />b. Type of Project{s): Check appropriate block.
<br />c. Contract No.{s): List No. of each Annual Contributions
<br />(or Administration) Contract included.
<br />d. Project No.{s): Enter the No. of each Project expected
<br />to be in management or have dwelling units under lease
<br />duri1J,g the requested .budget year.
<br />e. No. of D.U:.: Enter the total No. of dwelling units in the
<br />projects covered.. (For leased projects, enter the No. of
<br />dwelling units estimated to be leased from property own..
<br />ers by the end of the requested budget year.)
<br />r. No. of Unit Months o-f Availability: Enter the sum of the
<br />products of the No. of D.U. by the No. of months of man~
<br />agement for each project for the requested budget year.
<br />(Count all fractions of months as whole months.)
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<br />Enter appro.priate year in applicable
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<br />Column lIeadings:
<br />column.
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<br />4. Column (2): Obtain actual P.U.M. amounts from the State..
<br />. ment{s) of Operating Receipts and Expenditures (Form RUD-
<br />. 52599) for the year preceding the current budget year, or from
<br />the latest approved budget revision for the current budget
<br />year.
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<br />5. Column (3): Obtain the estimated amounts from the latest
<br />approved budget(s) or budget revision{s) for the current bud-
<br />get year.
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<br />6, Coll8llns (4) and (5):
<br />a. General
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<br />U) Enter amounts on applicable lines from HUD Schedules
<br />and! or LHA worksheets.
<br />(2) After completing Column (5), compute the P.U.M.
<br />amounts for Column (4) by dividing each figure in
<br />Column (5) by the No. of Unit Months of Availability
<br />in the heading.
<br />b. Lines 530 and 810: Use these Jines, if applicable, only
<br />in connection with budget revisions.
<br />c. Line 560: Use this Jine, if applicable, for showing esti..
<br />maled mterest on Administrative and Sundry Loans.
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<br />d. Line 820: Use this line, if applicable,' for such items as
<br />rental debt service payments, carry-overs of unabsorbed .
<br />deficiencies in residual receipts from prior years, etc.
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<br />e. Lines 930, 940, 950: If the form is a Summary for all LHA-
<br />Owned Rental Rousing (including Conveyed) Projects in
<br />management under all Contracts, enter the combined totals
<br />of the subsidies calculated for such projects under each
<br />individual Annual Contributions Contract.
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<br />f. Line 980:
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<br />7.
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<br />(}) See instructions for Lines 930, 940, and 950 above.
<br />(2) Enter a negative balance in parentheses.
<br />(3) A positive balance should not exceed the negative
<br />balance on Line 970. A negative balance may not
<br />exceed the balance{s) in the reserve{s) applicable to .
<br />the projects covered as at the beginning of the re-
<br />quested bud~et year.
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<br />Colmnns (6) and (7): Leave blank. If HUD modifies the .
<br />LHA estimates as a condition of approval, HUD will complete
<br />tbese columns and return a copy to tbe LHA.
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<br />8. Speciallnstructioos. Budget Revisions: When using this
<br />form for budget revisions, the following additional instruc..
<br />tions are applicable:
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<br />a. General. No changes are to be made in the amounts for
<br />"Other HUD Contributions" (Lines 930, 940 and 950), or
<br />in Part I - Maximum Operating Reserve - Eud of Current
<br />Budget Year.
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<br />b. Column (2): Enter the P.U.M~ amounts from the last
<br />prevIOusly approved budget(s) or budget revision{s) for
<br />the requested budget year.
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<br />c. Column (3): Delete the word "Estimates." Copy (or
<br />'Summarize) P.U.M. amounts, modified by HUD adjustments,
<br />if any, from the Statement{s) of Operating Receipts and
<br />Expenditures (Form{s) HUD-52599) for the year, or from
<br />the last previously approved budget revision{s) for tbe re-
<br />quested budget year.
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<br />d. Columns (4) 'and (5): Enter on each line not changed, the.
<br />P.U.M. and dollar amo.UDts from the last previously ap-
<br />proved budget{s) or budget revision{s). Enter new P.U.M. 8
<br />and dollar amounts for each line changed.
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<br />L Geoeral.
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<br />OPERATING RESERVES
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<br />8. Operating reserves are calculated by individual Annual Contributions Contract except that the operating reserves for (1) LHA-
<br />Leased Housing Projects - Section 23 or 10(c), (2) LHA-<>wned Homeowner-ship Projects and (3) LHA..Leased HomeownerShiPa
<br />Projects must be separately calculated and reported by project type. (Additionally, if the LOA operates Conveyed Projects un
<br />separate Ad:ninistrat~on Contracts, the reserves for such projects must be separately calculated and reported.. The computation of
<br />the maximum operating reserve for such projects is the same a8 for LHA..Qwned Rental Housing (including Conveyed) Projects
<br />under Annual Contributions Contracts.)
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<br />b . The maximum operating reserve for a Contract or Project type constitutes the maximum that may be accumulated for a Contract or
<br />Project Type as at the end of the current budget year. For budgetary purposes, the same maximum shall apply for the requested
<br />budget year.
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<br />2. Line 06: Enter amount as of the last previous Hscal year (year preceding current budget year). (For the Summary Form HUD-52564
<br />for all LHA-owned Rental Housing (including Conveyed) Projects. enter the combined total of the reserves for all such projects under.
<br />all Contracts).
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<br />3. Line 07: (See line 06 above re Summary Form HUD-52564).
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<br />a. Enter estimated amount, if original budget, or actual amount. if revised budget.
<br />b. Enter negative balance in pøre~theses. (The negative balance may not ex~~ed the amount on line 06.)
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<br />4. Line 8:
<br />5. Line 9:
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<br />Enter sum of lines 06 and 07.
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<br />(See line 06 above re Summary Form HUD-52564.)
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<br />a. Enter estimated amount.
<br />b. Enter negative balance in parentheses. (The negative balance may not exceed the amount on line 08.)
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<br />6. Line to: Enter sum of Lines 08 and 09.
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<br />GOVERNMENT PRINTING OFFICE: 1972 794-549/846
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