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MINIfl~S OF THE ADJOURNED REGULAR MEETING OF qHE CITY COUNCIL OF THE CITY OF SANTA ANA, CALIFORNIA June 5, 1979 The meeting was called to order in Room 831 of City Hall, 20 Civic Center Plaza, by Mayor James E. Ward at 5:35 p.m. Council members present were Gordon Bricken, Daniel E. Griset, Robert W. Luxembourger, J. Ogden Markel, Alfred Serrato, Harry K. Yamamoto, and Mayor Ward. Also present were City Manager/Acting Clerk of the Council B. J. Thompson, City Attorney Keith Gow, Deputy Clerk of the Council Martha Lee, members of the Citizens Task Force to Review City Services, citizens and representatives of the press. MANAGMv~NT REORGANIZATION PLAN CONTINUED TO JUNE 18 The City Manager distributed the following organizational charts for Council's information and consideration, and described each: 1) Present Administrative Organization, City of Santa Ana Government 2) Proposed Administrative Organization, City of Santa Arm Government 3) Office of the City Manager 4) Office of the City Manager - Division of Executive Services 5) Proposed Administrative Organization (Redevelopment & Housing Services) 6) Proposed Alternative Administrative Organization, City of Santa Aha Government Numbers of positions and dollar amounts were shown in Charts 1, 2 and 6. Council discussed the proposed Executive Services Division of the City Manager's Office, and generally concurred that the Division would effectively provide necessary fact finding research and analysis to assist Council in the decision making process. Councilman Yamamoto expressed concern that the Division might be a luxury; and Councilman Markel co~nented that the same services could be provided for in the Clerk's Office. The City Manager responded that the services as proposed would not increase the overall Budget; that Council needs support from the City Manager's Office; and that traditionally this type of research and reporting is not a function of the Clerk's Office. A memo dated June 5, 1979, to the City Manager from the Deputy City Manager, entitled "Policy Analysis and Planning", was discussed by the Council. The City Manager explained that the proposed Policy Planning position would address long range planning and how to manage and anticipate change, which would strengthen executive management services to the City Council; that it would provide an overview position to relate departmental policy planning to Council at the executive policy making level; and that the position is within Budget allocations. Coancilman Bricken left the meeting at 6:30 p.m. Council discussion of Redevelopment Housing Services followed. The City Manager stated that the services under this logical functional heading have worked together for many years, and that strong leadership is needed for comprehensive coordination of grant programs and strategy. Councilmen Yamamoto, Serrato, Markel, Luxembourger and Mayor Ward expressed some reservations regarding the proposed combination of services. Speakers were Al Amezcua, who supported the Policy Planning position, suggested an evaluation period for the Reorganization Plan with a task force committee appointed for review, and creation of a separate Housing Commission; Melvin Jones, who compared the proposed Redevelopment and Housing Services position to that of quarterback, Manager as head coach and Council as owner-managers and suggested that some difficulty might arise if the City Manager were bypassed by Redevelop- CITY COUNCIL MINUTES 195 JUNE 5, 1979