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<br />CITY COUNCIL MEETING DATE: <br /> <br />~ <br />~ <br /> <br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />MARCH 21, 2005 <br />TITLE: <br /> <br />APPROVED <br /> <br />o As Recommended <br />o As Amended <br />o Ordinance on 151 Reading <br />o Ordinance on 2nd Reading <br />o Implementing Resolution <br />o Set Public Hearing For <br /> <br />ADMINISTRATIVE POLICY UPDATE <br /> <br />".,>.'v <br />I <br /> <br />/' <br /> <br />~L~/{}r2~ <br /> <br />CITY MANAGER <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Direct the City Manager to update the Administrative policies to allow <br />restricted usage of city-issued credit cards. <br /> <br />DISCUSSION <br /> <br />In early 1993, the City Council adopted a number of general administrative <br />policies regarding the expenditure of City funds. As a result, the use of <br />credit cards was basically restricted to limited activities within the <br />Purchasing Division. During the past decade, the evolution of the private <br />sector's business procedures, especially the use of the internet, has <br />directly impacted the interactions with general City operations. In order <br />to promote efficiencies and to allow more effective operations in the <br />processing of travel and other city transactions, it is necessary to <br />update the administrative policies to expand the allowable usages of city- <br />issued credit cards. Additionally, as the City is in the process of <br />requesting bids for general banking services, the inclusion of credit card <br />services in the banking package will result in very competitive credit <br />card interest rates . Given these circumstances, it is recommended that <br />the administrative policies be updated to allow the City Manager to <br />develop provisions concerning proper usage and accountability measures, <br />and to approve the issuance of city credit cards. <br /> <br />FISCAL IMPACT <br /> <br />There is no fiscal impact associated with this action. <br /> <br />-=\~~~.-=:> ~ ,*~. <br />Francisco Gutierrez <br />Executive Director <br />Finance & Management Services Agency <br /> <br />19C-1 <br />