25F - AUCTIONEER SVCS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION ~ \'"'du,,"llon ," , ~ CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: MAY 2, 2005 TITLE: AGREEMENT WITH AUCTIONS PLUS TO PROVIDE AUCTIONEER SERVICES APPROVED o As Recommended o As Amended o Ordinance on 1 st Reading o Ordinance on 2nd Reading o Implementing Resolution o Set Public Hearing For___ Ma CITY MANAGER CONTINUED TO - FILE NUMBER RECOMMENDED ACTION Direct the City Attorney to prepare and authorize the City Manager and Clerk of the Council to execute an agreement with Auctions Plus, Inc. for auctioneer services for a two-year period, with provision for three one-year renewals. DISCUSSION City property, such as construction equipment, office furniture and vehicles are periodically replaced with newer and more reliable items, resulting in surplus City property. The surplus City property is temporarily stored at the Corporate Yard and scheduled for auction by an authorized auctioneer service. Using an auctioneer service allows the City to dispose of surplus property and also generates revenue from the sale of the surplus items. The notice inviting proposals was advertised on February 2 and 4, 2005, and proposals were solicited. A pre-proposal meeting was held on February 10, 2005 and terms and conditions of the Request For Proposal were discussed, A summary of the proposal requests and proposals received is as follows: 13 Requests For Proposal mailed 2 Requests For Proposal mailed to Santa Ana vendors 2 Proposals Received Proposals were received, opened on February 23, 2005, and evaluated, Each proposal was evaluated independently. Criteria for evaluation included eight specific items, such as: cost, experience, qualification of staff, and ability to maximize revenue generated from the sale of surplus City property, Proposals for auctioneer services were evaluated and the ratings are as follows: 25F-1 "" .'~.l