25M - POTHOLE REPAIRS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION ~ ~ CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: MAY 2, 2005 TITLE: AMENDMENT TO AGREEMENT WITH HARDY AND HARPER INC. FOR POTHOLE REPAIRS APPROVED o As Recommended o As Amended o Ordinance on 151 Reading o Ordinance on 2nd Reading o Implementing Resolution o Set Public Hearing For /~i (~V~ / CONTINUED TO FILE NUMBER RECOMMENDED ACTION Direct the City Attorney to prepare and authorize the City Manager and the Clerk of the Council to execute an amendment to the contract with Hardy and Harper Inc. increasing the contract for pothole repairs by $100,000 for a total contract not to exceed amount of $425,000. DISCUSSION Last year the City Council awarded a contract totaling $325,000 for annual pothole repair to Hardy & Harper, Inc., a Santa Ana vendor. This contract included filling potholes with asphalt and repairing sidewalks. The record-breaking rains, which started late last year and continued through February, have caused a marked increase in the number of potholes. Prior to the storms, the contactor filled an average of 1,500 potholes each month. During January, February and March of this year, an average of 3,900 potholes have been filled each month. This monthly figure is expected to continue for the remainder of the fiscal year until the subsoil, which supports the roadway, has completely dried. To continue repairing potholes an increase in the pothole maintenance contract with Hardy and Harper Inc. is required, increasing the total contract amount by $100,000, for a total contract amount not to exceed $425,000. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. 25M-1