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<br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />~ <br />~ <br /> <br />CITY COUNCIL MEETING DATE: <br />JUNE 6, 2005 <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />TITLE: <br /> <br />CONTRACT AWARDS FOR <br />COPIER MAINTENANCE AND SUPPLIES <br />(SPEC. NO.05-063) <br /> <br />APPROVED <br />o As Recommended <br />o As Amended <br />o Ordinance on 1 st Reading <br />o Ordinance on 2nd Reading <br />o Implementing Resolution <br />o Set Public Hearing For <br /> <br /> <br />: A/~/ /2/ <br />//. ~.' /' <br />h~ C .1 V <e',_- <br />CITY MANAGER <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Award contracts for the purchase of copier maintenance and supplies for <br />a two-year period in the following annual amounts not to exceed: <br /> <br />Vendor: <br /> <br />Amount: <br /> <br />Canon Business Systems <br />Danka Office Imaging <br />Ikon <br />Konica Minolta Business Solutions <br />MWB Business Systems <br />Xerox Corporation <br /> <br />$15,000 <br />$15,000 <br />$15,000 <br />$10,000 <br />$15,000 <br />$15,000 <br /> <br />DISCUSSION <br /> <br />The various agencies of the City of Santa Ana utilize copiers to <br />facili tate daily operations. A contract providing' original equipment <br />manufactured supplies and on-site , preventive maintenance for copiers <br />is essential to minimize disruption. <br /> <br />The copiers <br />maintenance <br />maintenance <br />renewals on <br /> <br />are proprietary and, as such, the City purchases <br />contracts from authorized service companies. Initial <br />and supply contracts range from three to five years, with <br />a year-to-year basis. <br /> <br />The recommended vendors have consistently been the lowest responsl ve <br />bidders based on price, service response time, and contract coverage. <br />As such, staff recommends approval of two-year contracts at the stated <br />annual amounts. <br /> <br />221-1 <br /> <br />383 <br />