Laserfiche WebLink
<br />Contracts Award for Office Copiers <br />and Maintenance and Supplies <br />(Spec. No. 05-038) <br />June 20, 2005 <br />Page 2 <br /> <br />A Request For Proposals was <br />proposals were solicited. <br />received is as follows: <br /> <br />advertised on April 13 and 15, 2005, <br />A summary of the proposals requested <br /> <br />and <br />and <br /> <br />21 Requests For Proposals mailed <br />4 Requests For Proposals mailed to Santa Ana vendors <br />19 Proposals received <br />2 Proposals received from Santa Ana vendors <br /> <br />Proposals were evaluated based on copies per minute, maintenance <br />proposal and four-hour response time commitment, cost per copy, total <br />paper capacity, purchase proposal per copier, verification of <br />authori zed dealer, completion of questionnaire and references. After <br />review of the six offered categories of copier manufacturers, five <br />vendors presented demo units for a trial 1-day event. Lanier Worldwide, <br />Inc. and Toshiba Business Solutions received the highest percentage in <br />the scoring process and meet or exceed the evaluation criteria within <br />the individual groups. <br /> <br />FISCAL IMPACT <br /> <br />Funds for 11 copiers are available in the Copier Replacement Machinery <br />& Equipment account (account no. 72-176-6641), and funds for two <br />copiers are budgeted and available in the Inmate Welfare Fund Machinery <br />& Equipment account (account no. 23-349- 6641) . Funds for maintenance <br />are available in the various departmental Maintenance & Repair of <br />Machinery & Equipment accounts (object code 6281); and funds for <br />accessories and supplies are available in the various departmental <br />Operating Materials & Supplies accounts (object code 6391). Funds for <br />maintenance and supplies for the duration of the contract period will <br />be included in the proposed budgets in subsequent fiscal years. <br /> <br />::t l\$:).1'N' : ~~J~ \\....~ ~ l <br />'if Francisco Gutierrez ~J <br />Executive Director ] <br />Finance and Management Services Agency <br /> <br />FG/KM/05-038.2:sp <br /> <br />22F-2 <br />