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<br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />~ <br />.,~ <br /> <br />CITY COUNCIL MEETING DATE: <br />JUNE 20, 2005 <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />TITLE: <br />CONTRACTS AWARD FOR <br />OFFICE COPIERS AND <br />MAINTENANCE AND SUPPLIES <br />(SPEC. NO. 05-038) <br /> <br />APPROVED <br />o As Recommended <br />o As Amended <br />o Ordinance on 1 st Reading <br />o Ordinance on 2nd Reading <br />o Implementing Resolution <br />o Set Public Hearing For <br /> <br />v <br /> <br />("/' /)},,'<7 <br />(> a~.~'---/ j lJ< t':' <br />CITY MANAGER <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Award contracts for the purchase of digital copiers and five-year <br />maintenance and supply contracts in a total aggregate copier purchase <br />amounts not to exceed $80,000 and a total annual aggregate amount for <br />maintenance and supplies not to exceed $14,000: <br /> <br />Lanier Worldwide, Inc. <br />Toshiba Business Solutions <br /> <br />DISCUSSION <br /> <br />Various agencies utilize office copiers within their departments to <br />facilitate the daily management of records and information. Copiers <br />currently used by City Attorney's Office, Clerk of the Council, City <br />Manager's Office, Public Works Agency, Planning and Building Agency, <br />Finance & Management Services Agency, Santa Ana Jail, and Parks, <br />Recreation and Community Services Agency have outlived their usefulness <br />and no longer meet the heavy copy demands. Due to age, condition and <br />increased need for repairs, the 13 copiers have been budgeted and <br />approved for replacement in the current fiscal year. Two of the <br />copiers are replacing Minol ta copiers purchased in 1995. Minol ta has <br />recently announced that, as of December 2005, manufacture replacement <br />parts for the model will no longer be available and, therefore, will <br />discontinue maintenance on them. In addition, Minolta 2080s and 4000 <br />copiers purchased in early 1997 and 1998 are experiencing more service <br />calls due to age and high volume usage, and are approved for <br />replacement. <br /> <br />22F-1 <br /> <br />CS J8J <br />