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RFP 05-051 2.2 Acceptance of Proposals: The City reserves the right to reject any proposals and to waive any informality, technical defect or clerical error in any proposal, as the City may deem prudent. 2.3 Oral Communications: Any oral communications by any City employee concerning the RFP are not binding on the City and shall in no way modify the RFP or any obligation to the City or the Proposer. 2.4 RFP as Basis for Proposal: This RFP represents the most definitive statement the City shall make concerning the information upon which the proposals are based. Any additional information, whether written or oral, which is not contained in this RFP, or in Addenda to the RFP, should not be considered by any Proposers in preparing their proposals. Any person contemplating the submission of a proposal shall have thoroughly examined all of the RFP documents. If there is any doubt as to the meaning or intent of these documents, the Proposer shall request clarification in writing as to the interpretation of the language or issue in question to: Heather Heider, City of Santa Ana, Police Department M-96, P.O. Box 1981, Santa Ana, CA 92702, at least one (1) week prior to the deadline for receipt of proposals. Requests for clarification shall be received no later that May 3151, 2005, 5:00 p.m. A mandatory pre-bid meeting will take place May 25, 2005, 10:00 a.m. at the Santa Ana Police Department, 60 Civic Center Plaza, Santa Ana, California, 92702, Fourth Floor Training room A. All proposers wishing to submit a proposal must attend this meeting. The City may modify this RFP prior to the date fixed for submission of proposals by issuance of Addenda to all Proposers who have been furnished with the RFP. Any interpretation or change in the RFP shall be made in writing in the form of Addenda to the RFP and will be furnished to all Proposers receiving the RFP.