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Ulu 11tDuu1 ,JUAN I Litt L.IIy VL 0411LU t111a Fage 1 of 2 The City outlines on the backside of the Invitation to Bid, general instructions and information that will be part of the overall package requirements. Vendors should evaluate whether or not they will be able to comply with these instructions and the General Terms and Conditions of the Invitation to Bid. Below are listed the general instructions: 1. ALTERNATIVES: Any changes or alternatives must be set forth in a letter attached to the bid. The city has the option of accepting or rejecting any alternative bid. Brand names, if any, are given for quality control only. Bids on "equals" are encouraged, however, the bidder must give evidence of equal utility and quality. 2. REJECTION: The City reserves the right to reject any or all bids and to waive any informality in any bid. 3. PERIOD OF ACCEPTANCE: Unless otherwise stated, bids shall be subject to acceptance by the City for a period o1 ninety (90) calendar days following the opening of bids. 4. SAMPLES: When required, bidder shall furnish samples of items tree of expense to the City, and if not destroyed by test may, upon request made at the time the sample is furnished, be returned at the bidder's expense. 5. TAX: The City is exempt from Federal Excise Tax. Bidder shall show as a separate item California State Sales and/or Use Tax. 6. ALL OR NONE BIDS: The City reserves the right to make an award based on partial items unless the bid submitted by the bidder is marked "ALL OR NONE." 7. BONDS: When deemed necessary by the City, Bid Bonds shall be furnished by all bidders in the amount of at least 10% of the bid, to guarantee that bidders will enter into contract to furnish goods at prices stated. Likewise, a Performance Bond shall be required of the successful bidder when stated in Specification. (Cash deposit, Certified or Cashier's check or Money Order may be submitted in lieu of either bond). 8. TERMS OF PAYMENT.• Payment terms will be considered "NET 30 days" unless a cash discount is offered for earlier payment. Cash discounts may be considered in evaluating the bid price. *Note. The City Is unable to process discounts with terms for less than 20 days. 9. PROHIBITED INTEREST: Bidder agrees it shall disclose to the City in writing any financial interest, direct or indirect, in Bidder's business or in this transaction held by any City Council member or any City officer or employee. City reserves the right to refuse any bid if City determines a conflict of interests exists. A conflict of interest may be determined to exist in any instance where the City officer or employee participates in or influences any decision-making process affecting a bid or contract in any way whatsoever. 10. LOCAL VENDOR PREFERENCE: Forbid evaluation purposes, a 1% preference will be applied to all bids for taxable goods submitted by vendors located within the City limits of Santa Ana. http://www.ci.santa-ana.ca.tis/departments/finance/vendor/vendor_requirementsldefault.htm 6/3/2005