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7. Coordinate the walk-through for a minimum of two bids and move estimates with <br />movers and the displaced business. <br />8. Monitor the actual move to replacement site and re-establishment activities, as <br />necessary. <br />9. Determine eligibility for and proposed amount of relocation benefits, including actual <br />and reasonable moving payments, re-establishment payments, and fixed payments. <br />10. Prepare all applicable benefit claim forms, secure claimant's signatures on claim <br />forms, and submit claim forms to City for processing and payment. <br />11. Deliver benefit checks and other appropriate payments to claimants. <br />12. Maintain necessary case documentation and provide City with periodic standard status <br />reports. <br />Property Management <br />Pre-Possession Activities: <br />1. Determine whether there are any vacant units at the time of acquisition, and prepare and <br />present Rent to Hold Open Agreements to property owner and secure agreement <br />(covering units vacant at time of first written offer). <br />2. Prepare and present Loss of Rent Agreements to property owners and secure agreement <br />(covering units vacated through efforts of relocation agents prior to closing of escrow). <br />3. Coordinate with relocation agent to capture and track vacate dates for claim processing. <br />Post Possession Activities: <br />1. Prepare and deliver rental agreements tailored to project objectives (if desired). <br />2. Collect and deliver monthly rent payments to the City. <br />3. Work with or provide (as appropriate) on-site managers. <br />4. Collect keys and verify abandonment. <br />5. Provide utility disconnection and meter removal. <br />6. Administer emergency and unsafe condition repairs. <br />7. Contract board-up and other security services, as units become vacant. <br />8. (optional - extra work item) Provide asbestos and demolition cost estimates and <br />coordination of asbestos abatement and demolition contractors. <br />Page 12