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<br />. .. <br /> <br />Refund Services <br />Page two <br />3114/05 <br /> <br />6. Prepare checks to each reCipient, drawn from the Imprest account, for the <br />indicated refund amount within 7 - 10 days, <br />7. On-line data available: Refund Request initiated (date pending), completed date, <br />the recipient's name and address, amount disbursed and the letter mailed to <br />accompany the refund is available to view and reprint by all departments. <br />8. Provide a monthly report of refunds, and the supporting detail to the CITY, <br />9. Request replacement into the Refund account on a monthly basis. <br /> <br />Cost: <br />$3.50 each - PHX will charge a transactional basis to the CITY for the above Service. <br />Estimated Budget impact $33.00 monthly, $395.50 annually. <br /> <br />Note: PHX is providing a disbursing function to the CITY. Therefore, it is important <br />to note that by accepting this service, the CITY specifically grants PHX the authority <br />to disburse such funds. Further, The CITY does not relinquish responsibility for the <br />accuracy of the amounts disbursed in it's behalf by PHX and must take whatever <br />measures deemed appropriate to ensure the correctness of these disbursements. <br /> <br />Services Quoted bv: <br /> <br />Mary Houghton <br />Vice President <br />