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<br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />~ <br />s'(~< <br />"""v' "r'" <br /> <br />CITY COUNCIL MEETING DATE: <br />November 7, 2005 <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />TITLE: <br />CONTRACT RENEWAL AND AMENDMENT <br />FOR PHOTOGRAPHIC LAB MATERIALS <br />AND EQUIPMENT <br />(SPEC. NO. 03-088) <br /> <br />APPROVED <br />D As Recommended <br />D As Amended <br />D Ordinance on 1 st Reading <br />D Ordinance on 2nd Reading <br />D Implementing Resolution <br />D Set Public Hearing For <br /> <br />v~ <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />CITY MANAGER <br /> <br />RECOMMENDED ACTION <br /> <br />Renew the contract with Graphic Distributors and Cal' s Camera & Video <br />for a one-year period in the annual amount not to exceed $44,282. <br /> <br />DISCUSSION <br /> <br />Various City agencies utilize photographic film and supplies during the <br />course of City business. In addition, the Police Department purchases <br />photographic film, chemicals and paper for use in their processing lab. <br />The commodities allow the Police Department to meet requirements such <br />as documenting domestic violence, photographing fingerprints, crime <br />scene investigations, courtroom displays, and traffic accident <br />investigations. The Public Works Agency uses Polaroid film and cameras <br />to document graffiti throughout the City. <br /> <br />On November 17, 2003, the City Council awarded a contract to Graphic <br />Distributors and Cal's Camera for a two-year period with provision for <br />two one-year renewals. The vendors have performed satisfactorily during <br />the past contract period and have agreed to renew without increase in <br />pricing. However, a projected increase of $10,000 is included for <br />Graphic Distributors to accommodate increased need for graffiti <br />documentation. Staff recommends the third renewal of the contract. <br /> <br />22A-1 <br /> <br />CS :)6-\ <br />