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<br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />~ <br />~ <br /> <br />CITY COUNCIL MEETING DATE: <br /> <br />NOVEMBER 21, 2005 <br />TITLE: <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />SOFTWARE MAINTENANCE <br />AGREEMENT WITH BENTLEY <br /> <br /> <br />;YSTEMS(jJ4JC2 <br /> <br />;ta ITV MANAGER <br /> <br />APPROVED <br /> <br />o As Recommended <br />o As Amended <br />o Ordinance on 151 Reading <br />o Ordinance on 2nd Reading <br />o Implementing Resolution <br />o Set Public Hearing For <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />/ <br /> <br />\/ RECOMMENDED ACTION <br /> <br />Award a contract to Bentley Systems, Inc. under the contract with the <br />California Department of General Services for software maintenance and <br />technical support for the specialized engineering software used in the <br />Public Works Agency in an amount not to exceed $54,000. <br /> <br />DISCUSSION <br /> <br />The Public Works Agency utilizes a number of specialized engineering <br />software products for its computer design services. This software is <br />also used for accessing data on the Geographic Information System. <br />Bentley Systems, Inc. owns and maintains this software. A software <br />maintenance agreement is needed to ensure that the City receives software <br />upgrades, phone and on-line support. <br /> <br />Santa Ana Municipal Code section 2-807 (d) authorizes the City to <br />purchase from vendors whose names are on current, established list and <br />have been awarded the same type of purchase contract by another <br />government entity after a competitive bidding process, without separately <br />bidding. Currently, Bentley Systems, Inc. provides software maintenance <br />and technical support through the California Multiple Awards Schedule at <br />a discounted price. The cost for each year is estimated to be $27,000. <br /> <br />FISCAL IMPACT <br /> <br />The cost of the two-year maintenance agreement will be $54,000. Funds in <br />the amount of $27,000 are budgeted in the current fiscal year for this <br />agreement in the Public Works Administration account for other <br />contractual services (account no. 101-601-6291). The remaining $27,000 <br />will be included in the FY 06-07 budget. <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br /> <br />~( <br />~James G. ~o~ <br /> <br />Executive Director <br />Public Works Agency <br /> <br />~~~~~r-.l'> ~~'ft"" , <br />Francisco Gutierrez ?r- <br />Executive Director <br />251_1inance & Mgmt. Services AgenCY@? <br />