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<br />CITY COUNCIL MEETING DATE: <br /> <br />~ <br />~ <br /> <br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />NOVEMBER 21, 2005 <br /> <br />TITLE: <br /> <br />AGREEMENT FOR SOFTWARE <br />LICENSING AND MAINTENANCE <br />SERVICES <br /> <br />APPROVED <br /> <br />o As Recommended <br />o As Amended <br />D Ordinance on 15t Reading <br />D Ordinance on 2nd Reading <br />D Implementing Resolution <br />D Set Public Hearing For <br /> <br />{2~~Je-_ <br /> <br />CITY MANAGER <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Direct the City Attorney to prepare and authorize the City Manager and <br />the Clerk of the Council to execute an agreement with a three-year term <br />with BindView Corporation for software licensing and to provide <br />maintenance including upgrades and support services in an amount not to <br />exceed $27,500. <br /> <br />DISCUSSION <br /> <br />The City of Santa Ana operates an electronic mail system that supports <br />all City departments. The Information Services Division (ISD) of the <br />Finance & Management Services Agency is responsible for maintaining and <br />supporting the City email system which has over 2,000 authorized users. <br />The email support team currently employs "bv-Control" software utilities <br />from BindView Corporation as a key administrative tool. They use this <br />software for several purposes. The first is to perform the retention <br />rules of the City email policy (i.e. individual email is deleted from the <br />City system after 30 days). The second use for the software is to perform <br />email account administration as users join, leave and move the City's <br />email environment. "bv-Control" also provides the email support team with <br />statistical reports on email storage which helps proj ect future growth <br />needs. <br /> <br />ISD has been successfully using "bv-Control" software for three years. <br />The email support team seeks to acquire additional software licenses of <br />the product and to renew the maintenance (including upgrades and support) <br />for the City's existing licenses. <br /> <br />FISCAL IMPACT <br /> <br />Funds are budgeted and are available in the FY 05-06 General Fund - <br /> <br />25N-1 <br />