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Orange Coun[y Conservation Corps and Youthbuild Santa Ana Workforce Investment Board Request for Proposal The Youth Service Provider Network PY 2005/2006 • Aracely Duran, Admin. Asst/Payroll: HS Diploma college credits; 7 years experience in payroll with the OCCC; former OCCC corpsmember. • Albert Renteria, WIA Program Specialist; HS Diploma/college credits, 4 years experience with the OCCC as Corpsmember Recruiter, Training Supervisor for Orientation. Cross trained in WIA, former OCCC corpsmember. • Ralph Jimenez, Corpsmember Recruiter; AA Public Safety; 1 year with the OCCC. • Eric Moran, Crew Supervisor; HS Diploma/ROP Landscaping Certificate, 3 years experience as OCCC Crew Supervisor, former OCCC corpsmember. Fiscal Capacity Describe the process used to capture and report fiscal data? The OCCC uses fund accounting to allocate, capture, and report fiscal data. Since the OCCC has multiple revenue streams (federal, state, and local), fund accounting allows expenses to be tracked and allocated to individual funding sources using a specific fund account and project code(s) for that fund account. The Santa Ana WIA contract will be assigned a specific fund number and a specific project code(s). All allowable expenses will be tracked using the assigned project code(s). Therefore direct program costs such as staff time, corpsmember stipends, employer taxes, and other expenses will be tracked using the appropriate fund and project code(s) on time sheets. Costs for occupancy or transportation that are not easily tracked with project codes will be allocated on a percentage basis of work hours charged to the fund. Therefore if the fund accounts for 10% of the total hours for that month, the fund will be allocated 10% of the occupancy and transportation costs far that month. The OCCC captures and reports fiscal data to the OCCC Board of Directors monthly and invoices contracts on a monthly basis. The OCCC undergoes several program audits and an independent financial audit each year. The OCCC has not received any negative findings or management letters as a result of these audits. State procurement pollcy and procedures. The OCCC has several policies and procedures that detail how the OCCC acquires equipment and consumables depending on the amount and type of purchase. All purchases must first be approved by one of four management staff; the OCCC Executive Director, Deputy Director, Programs Director, or Operations Director. Staff submit an OCCC Purchase Request to the appropriate Director detailing vendor, costs, total purchase amount, and the fund to which the purchase will be allocated. Depending on the purchase, the OCCC may require a justification and/or three bids for the item(s) to be purchased. Once approved, the purchase is made and receipt of the purchase is verified. All supporting documents are attached to the purchase request and submitted to Finance for payment. Page 21 of 22