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<br />the employee may claim as costs are incurred during the <br />year, or as one lump sum. Summer session, "mini- <br />semester," and "intersession" courses are counted as <br />separate "semesters" for purposes of this program. <br /> <br />D. Employees shall be limited, for purposes of tuition <br />reimbursement, to a maximum of two (2) collegiate level <br />courses of not more than a total number of units which <br />is equivalent to six (6) "semester" units per semester. <br />One (1) "quarter" unit shall equal two-thirds (2/3) of <br />one (1) "semester" unit. <br /> <br />7.4 Procedures. <br /> <br />A. An employee who desires to seek tuition reimbursement <br />under the provisions of this Article must complete, in <br />duplicate, an Application for Training and Educational <br />Assistance form and submit it to the Fire Chief. <br />B. The Fire Chief will recommend approval or disapproval <br />and forward the application to the Executive Director <br />of Personnel Services. <br /> <br />C. The Executive Director of Personnel Services will <br />approve or disapprove the application for the City <br />Manager. One copy will be returned to the employee and <br />the duplicate will be retained by the Personnel <br />Services Department. It is advisable that the <br />applicant accomplish the procedure so far described in <br />order to ascertain the eligibility of the intended <br />course of instruction for reimbursement under the <br />provisions of this policy prior to the inception of the <br />course or disbursement of personal funds. <br /> <br />D. The employee will submit his or her copy of the <br />approved application to the Personnel Services <br />Department within three (3) months after he or she has <br />completed the course and received his or her final <br />grade. He or she must include official verification of <br />his or her final grade with appropriate receipts for <br />tuition and textbook costs. These will be returned to <br />the employee upon request. Applications not submitted <br />to the Personnel Services Department within three (3) <br />months following completion of the course become void. <br /> <br />E. <br /> <br />Upon receipt <br />documentation, <br /> <br />of the application and required <br />the Personnel Services Department will <br /> <br />25 <br />