Laserfiche WebLink
<br />SAGIS Document Imaging Project <br /> <br />September 1, 2005 <br /> <br />Redlands Software proposes to provide consulting services to assist you with the <br />implementation of this important project. <br /> <br />Approach <br /> <br />Mr. Richard McFarland will provide consulting, design, development, implementation, <br />and support services necessary to complete this project. We propose to use software <br />engineering techniques and tasks as part of the implementation of your system. The <br />techniques and tasks described in this statement of work are a guideline. Actual tasks <br />will be under the direction of the City's project manager / team. <br /> <br />We will first develop an inventory of your existing procedures and software, both from <br />the Central Files perspective and user perspectives. The inventory will be documented <br />with Data Flow diagrams and data models. The software inventory will focus on re- <br />using existing indices. We envision that the existing software indices may be able to be <br />transformed and imported into the new document imaging system index. <br /> <br />Following the inventory, a technical requirements document will be written that defines <br />the user requirements for the new system. Particular focus will be placed on <br />requirements for accessing, viewing, and printing the documents. In addition, the <br />requirements will outline technical requirements for indexing that allows access from the <br />SAGIS Viewer to the Document Imaging System, and possibly from the Document <br />Imaging System to the SAGIS Viewer. <br /> <br />We will then document the requirements for scanning and indexing the records included <br />in the scope of this project. For instance, if the existing index is used, it may require <br />updates before it can be incorporated into the new system. Quality control procedures <br />to ensure that spatial indexing requirements are accurately met will be defined. <br />Requirements for updating or incorporating new GIS features to support the spatial <br />interface will also be defined. <br /> <br />Then, Central Files and GIS procedures will be defined to ensure that Document <br />Imaging System is successfully maintained and updated as new records are <br />incorporated into it. <br /> <br />Requirements and data model documents will be illustrated with simple data flow <br />diagrams and entitylrelationship diagrams that will be easy for non-technical staff and <br />users to understand. These documents will be reviewed by appropriate City staff, and <br />feedback will be collected. <br /> <br />Once the overall requirements and data modeling are approved, software and <br />procedures will be implemented. Software may include: <br /> <br />. Quality control software to be used at scanning/index time to ensure indexing, <br />especially spatially related indexing, is accurate. Some or all of this may include <br />data processing and manual updates to the existing index to the degree that it <br />can be reused in the new document imaging system database. <br /> <br />. Software utilizing the Laserfiche WebLink objects to allow users to access the <br />SAGIS Viewer from a Laserfiche WebLink session. The value, effort, and <br />prioritization for this will be assessed during the requirements analysis. <br /> <br />. Software utilizing the Laserfiche WebLink objects to allow users to access a <br />WebLink session from the SAGIS Viewer. <br /> <br />. Software/procedures to modify existing SAGIS data such as the various <br />centerlines that may be required to integrate with the Document Imaging system. <br /> <br />voice 949-631.7065 <br />faCSImile 949-631-8128 <br /> <br />Page 2 of 4 <br /> <br />email rmcfar@redlands~sw.com <br />www.redlands-sw.com <br />