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<br />,.., <br /> <br />3. <br /> <br />~ <br /> <br />~ <br /> <br />E. To avoid the establishment of different and distinct <br />rules for retaining public records generated by the City of <br />Santa Ana from those generated by the Authority, and <br />thereby avoid confusion for both the Authority and the public <br />it serves. <br /> <br />ScoDe <br /> <br />A. This resolution is limited to originals of public records, except <br />as otherwise provided in subsection 3.B. below. The <br />department heads are authorized to establish rules or <br />schedules for the destruction of copies of public records held <br />within their respective departments which are not originals or <br />copies subject to subsection B of this section. <br /> <br />B. Whenever the original of a public record is sent to a location <br />outside the custody of the Authority (as, for example, <br />correspondence from an Authority officer or employee to a <br />person outside of the Authority), one copy of that record <br />shall be retained by the department sending the record as if <br />it were the original of that record. <br /> <br />C. <br /> <br />This resolution is also limited to public records which are in <br />the form of writing on paper or microfilm or microfiche. <br /> <br />4. Authorization for destruction of records <br /> <br />A. <br /> <br />Exhibits A through M, as attached to the Citywide Records <br />Retention Schedule, and as they may be amended from time <br />to time by the City Council of the City of Santa Ana, provide <br />retention schedules for various types of public records, are <br />on file with the Clerk of the Council of the City of Santa Ana <br />and are hereby incorporated by this reference as though fully <br />set forth. Subject to the provision of subsection 4.B. below, <br />each department head may authorize the destruction of a <br />public record or class of public records which is within the <br />custody of his or her department and which is listed in the <br />exhibits to the Schedule at any time atter the time specified <br />for retention of that record in the exhibits has expired. In the <br />case of any potential inconsistency or interpretation question <br />in applying the Citywide Records Retention Schedule to <br />Authority public records, the consent or lack of consent of <br />the Authority Attorney to the destruction of the record, as <br />provided for herein shall be binding. The department head <br />may require the retention of any public record or class of <br />public records beyond the period established for the <br /> <br />Resolution No. 2000-002 <br />Page 3 of 5 <br />