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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 6, 2006 <br />TITLE: <br />AGREEMENT FOR LANDSCAPE <br />MAINTENANCE SERVICES AT <br />VARIOUS CITY FACILITIES <br />CI MANAGER <br />RECOMMENDED ACTION <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 15f Reading <br />^ Ordinance on 2ntl Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Direct the City Attorney to prepare and authorize the City Manager and <br />Clerk of the Council to execute an agreement with Bevill Landscape <br />Maintenance for landscape maintenance services at various public facilities <br />for a two-year period, with provision for three one-year renewals, in an <br />annual amount not to exceed $176,836. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency is responsible for <br />landscape maintenance at various public areas throughout the City. These <br />include bike trails, parks, McFadden Technology Center, Newhope Library, <br />and the Regional Transportation Center. For the past five years, the City <br />has contracted for the maintenance of these properties. The agency does <br />not have the manpower or equipment necessary to perform this volume of <br />work, and considerable expense would be incurred to obtain and maintain the <br />required equipment and personnel. <br />The notice inviting bids was advertised on November 2 and 3, 2005, and bids <br />were solicited. A summary of the bid invitations and bids received is as <br />follows: <br />12 Invitations For Bid mailed <br />5 Invitations For Bid mailed to Santa Ana vendors <br />2 Bids received ;'~ <br />Bids were received, opened on January 4, 2006 and evaluated. Bid results <br />are as follows: <br />Bidder: Location: Amount: <br />Bevill Landscape Maintenance San Juan Capistrano $136,836 <br />Master Landscape & Maintenance Westminster $185,280 <br />251-1 <br />CLERK OF COUNCIL USE ONLY: <br />