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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 6, 2006 <br />TITLE: <br />CONTRACT AWARD FOR <br />DVD/CD INSPECTION AND <br />REPAIR SYSTEM <br />(SPEC. NO. 05-111) <br />~n~l <br />a~~~~,o„ s~. <br />~~ <br />CLERK OF COUNCIL USE ONLY: <br />`~, <br />~ ~ ~ ~~~~ <br />CITY MANAGER <br />RECOMMENDED ACTION <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1st Reading <br />^ Ordinance on 2nd Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_,_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Research Technology International for a DVD/CD <br />inspection and repair system in the amount not to exceed $10,000. <br />DISCUSSION <br />The Santa Ana Public Library presently holds over $70,000 worth of <br />materials on DVD (Digital Video Disk) and CD (Compact Disk). As <br />publishers cease producing outdated media such as videotape and <br />audiocassette tapes, more funds will be expended on DVD and CD <br />materials. <br />Although CDs and DVDs have many advantages over older media, they are <br />considerably more fragile than earlier formats. Both media scratch <br />easily and fail to play if they are soiled. The library requires a <br />mechanism to check returned audiovisual products for damage and to <br />repair any damage discovered. The system will inspect all DVD and CD <br />materials for damage at the time they are returned to the library, <br />clean or repair the materials as needed, and provide statistical <br />reports on the type and quantity o£ disks repaired. <br />The notice inviting bids was advertised on October 28 and 31, 2005, and <br />bids were solicited. A summary of the bid invitations and bids <br />received is as follows: <br />6 Invitations For Bid mailed <br />3 Bids received <br />22E-1 <br />