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<br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />~ <br /> <br /> <br />~fd\1C8t I on 1st) <br />'-"~ <br /> <br />CITY COUNCIL MEETING DATE: <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />FEBRUARY 21, 2006 <br /> <br />TITLE: <br /> <br />&2 <br /> <br /> <br />APPROVED <br />o As Recommended <br />o As Amended <br />o Ordinance on 1 st Reading <br />o Ordinance on 2nd Reading <br />o Implementing Resolution <br />o Set Public Hearing For <br /> <br />CONTRACT AWARD FOR <br />MIDSIZE CARGO VANS <br />(SPEC. NO. 06-006) <br /> <br />/:2//7 <br />r IcA'e<~ <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />CITY MANAGER <br /> <br />RECOMMENDED ACTION <br /> <br />Award a contract to Maurice J. Sopp & Son for the purchase of two cargo <br />vans in the amount of $44,177.50. <br /> <br />DISCUSSION <br /> <br />The Fleet Maintenance Division's annual Equipment Replacement Program <br />is included in the City's annual budget and identifies vehicles <br />scheduled for replacement. Funding is monitored through a depreciation <br />schedule established with each department. Additionally, the Fleet <br />Division reviews the acquisition in accordance with the City's Hybrid <br />and Al ternati ve Fuel Vehicle Acquisition Policy. Currently, hybrid <br />trucks are not manufactured in the three-quarter ton category. <br /> <br />The Public Works Agency's Maintenance Division utilizes specially <br />equipped vehicles to perform graffiti removal citywide. The graffiti <br />removal crews perform their work with ten vehicles including pickup <br />trucks, stake bed trucks and cargo vans to transport staff, paint <br />supplies and equipment to job sites. Due to age, condition and mileage <br />in excess of 73,000 miles, two 1998 Chevrolet vans have been budgeted <br />and approved for replacement in the current fiscal year. <br /> <br />The notice inviting bids was advertised on January 18 and 20, 2006, and <br />bids were solicited. A summary of the bid invitations and bids <br />received is as follows: <br /> <br />10 Invitations For Bid mailed <br />1 Invitation For Bid mailed to Santa Ana vendors <br />2 Bids received <br /> <br />22H-1 <br /> <br />CS 383 <br />