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REQUEST FOR <br />COUNCIL ~4:CTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 21, 2006 <br />TITLE: <br />CONTRACT RENEWAL FOR <br />ROCK, SAND, AND <br />AGGREGATE BASE <br />(SPEC. NO. 02-158) <br />r n'~ <br />/ CLERK OF COUNCIL USE ONLY: <br />~' `~; <br />CITY MANAGER <br />RECOMMENDED ACTION <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1st Reading <br />^ Ordinance on 2nd Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with West Coast Sand & Gravel for rock, sand and <br />aggregate base material for a one-year period in an annual amount not to <br />exceed $80,000. <br />DISCUSSION <br />The Public Works Agency performs maintenance and repair of the City's <br />water infrastructure. Sometimes in the performance of these duties, it <br />is necessary to dig through asphalted surfaces. Rock, sand and <br />aggregate base materials are needed to backfill the area, once the water <br />system repair is completed. <br />On January 21, 2003, the City Council awarded a contract to West Coast <br />Sand & Gravel for a one-year period with provision for three one-year <br />renewals. West Coast Sand & Gravel continues to maintain the lowest <br />prices available, although requesting an average price increase of 31 <br />percent. The vendor has performed satisfactorily during the past <br />contract period, and staff recommends the final renewal of the contract. <br />FISCAL IMPACT <br />Funds are available in the Sanitary Sewer Services and the Water Utility <br />Water Systems Maintenance Operating Materials & Supplies accounts <br />(account nos. 56-575-6391 and 64-575-6391). <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />J es G. Ross ~(Fr.ancisco Gutierrez <br />ecutive Director Executive Director <br />Public Works Agency Finance & Mgmt. Services Agency/~ <br />22A-1 w <br />,7(;R/WC~/~2-15RR_ ~:ur. `s 'a' <br />