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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 21, 2006 <br />TITLE: <br />CONTRACT AWARD FOR <br />FOUR-DOOR HYBRID SEDANS <br />(SPEC. NO. 05-115) <br />r n'~ <br />4tia„cAt~on ~ <br />1~ <br />~ -t 1..._.~.---- <br />~~.~. <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1st Reading <br />^ Ordinance on 2nd Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Norm Reeves Honda Superstore for the purchase of <br />three hybrid passenger sedans in the amount of $84,383.04. <br />DISCUSSION <br />The Fleet Maintenance Division's annual Equipment Replacement Program <br />is included in the City's annual budget and identifies vehicles <br />scheduled for replacement. Funding is monitored through a depreciation <br />schedule established with each department. Additionally, the Fleet <br />Division reviews the acquisition in accordance with the City's Hybrid <br />and Alternative Fuel Vehicle Acquisition Policy. <br />The Police Department's Investigation Bureau uses four-door passenger <br />sedans for detectives to perform routine business. Investigations are <br />conducted for most felony crimes against persons. Due to age and <br />condition, one 1994 Dodge Intrepid and two 1997 Dodge Intrepids have <br />been approved for replacement in the current fiscal year. <br />The notice inviting bids was advertised on November 4 and 7, 2005, and <br />bids were solicited after the new Hybrid and Alternative Fuel Vehicle <br />Acquisition Policy was issued. A summary of the bid invitations and <br />bids received is as follows: <br />9 Invitations For Bid mailed <br />1 Invitation For Bid mailed to Santa Ana vendors <br />1 Bid received <br />22F-1 <br />,~, <br />