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I8►4111.i�� Between The City of Santa Ana and Video Engineering Services (Thomas E. Bystry). VIDEO ENGINEERING SERVICES will serve a Producer/Administrator for City of Santa Ana, city council meetings. Includes and provides for hiring all video production staff and supervision. Production includes live meeting coverage for up to fifteen (15) meetings and playback for city Council meetings. Production will include all responsibility for graphics during the presentations, video roll —ins and any audio/visual needs. Meetings would also include the Candidates Forum, Election Coverage and swearing in ceremonies bi-annually or any selected additional meetings required by the Clerk of the Council or City Manager. Up to fifteen meetings per year. Provide technical assistance for city production crews and staff. 1) Serve as Video Producer for all council meetings and cablecasting events in council chambers. 2) Open communications with city clerks' office for special needs or changes pertinent to the agenda for each council meeting. 3) Communication and confirmation with the cable administration office in Parks and Recreation of council meeting coverage and playback related to the city channel. Report of technical playback and council problems and remedies to the cable office. 4) Provide, hire and supervise all video production crew and staff which will include Director, Camera Robotics Operator, Audio Operator, Graphics Designer and Playback Operator, in the future two of these positions could be consolidated into one person. 5) Scheduling for video production staff. Pre -arrange and notify crew of video productions and changes. 6) Control and operation of Playback from City Hall, playback of bulletin board and of city council meeting replays. Hire a playback operator when necessary. 7) Provide for office administration and payroll for video production crew and playback. 8) Provide for and responsible for all production staff training and hands-on use of equipment for video crews. 9) Direct communication with city council members and clerk of council. 10) Review any needs or concerns related to production request: includes powerpoint, overheads, video roll -ins and presentations, review cueing system, proper use of microphones for council. 11) Arrange for and design overall look and style of productions. 12) Arrange for input of council graphics prior to the meeting. Run a spell check. Arrange for graphics to state replays during the meeting, approximately every 30 minutes during program. 13) Rate Compensation is $17,700 annually. This is flat rate amount. Regardless of short council meetings or long ones. This includes all needed crew and insurance required by City Hail. The monthly flat rate of $1,475 paid to VIDEO ENGINEERING SERVICES. This amount would be billed in addition to Exhibit A on current contract. To be paid concurrently with Exhibit A. All invoices submitted would be itemized. Submitted on one invoice or two separate invoices as requested by accounting. 14) If, in the future all council meetings (twice a month) are held in council chambers, then the compensation rate would have to be revised based on number of meetings. If significant additional playback requirements are requested. (When all playback is done from City Hall) Compensation would also have to be revised. SEE BUDGET SUMMARY