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COMPULINK MANAGEMENT CENTER INC 3A - 2005
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COMPULINK MANAGEMENT CENTER INC 3A - 2005
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Last modified
5/15/2012 11:17:57 AM
Creation date
3/31/2006 2:38:03 PM
Metadata
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Template:
Contracts
Company Name
Compulink Management Center
Contract #
A-2005-122
Agency
Finance & Management Services
Council Approval Date
6/6/2005
Expiration Date
1/5/2009
Insurance Exp Date
1/6/2009
Destruction Year
2014
Notes
Amended agreement A-2004-004
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<br />Exhibit I <br />LaserFiche Scanning Services <br /> <br />I. Rate Schedule. <br />Type of Document <br /> <br />Documents u to and includin 11" x 17" <br />Lar e Format Documents - u to E Size (36" x 48") <br />A erture Cards <br />Indexing Surcharge when exceeding 10 characters I page <br />avera ed over the total en a ement a es <br />Pick U Service <br /> <br />Unit Unit Cost <br />Pa e $ .08 <br />Sheet $ 1.35 <br />Frame $ .49 <br />Character $ .008 <br />Round Trip $30.00 <br /> <br />2. Work Plan. <br />For each scanning services engagement, Licensee will work with Licensor to develop a work <br />plan outlining the operations and logistics ofthe scanning and indexing work to be performed. <br />This includes defining the batching process, document scanning requirements, indexing <br />requirements, timing expectations, and other activities associated with the scanning service. Said <br />Work Plan shall be set forth in writing, executed by the Executive Director of the relevant <br />Agency, or his/her designee, and Licensor. <br /> <br />3. Preparation. <br />Licensor will perform the tasks necessary to prepare documents for scanning such as removal of <br />staples, fasteners, clips, sorting of double-sided, single-sided, and mixed-size documents, etc. <br /> <br />4. Scanning. <br />Licensor will perform scanning of documents at Licensor's location using Licensor's scanning <br />equipment. Licensor will set the scanner settings appropriately for optimal quality based on the <br />properties of the documents being captured. Licensee will identify desired scan resolution, up to <br />400 dpi, and bit-depth setting (black and white, grayscale). Licensor may need to adjust these <br />settings upward as necessary to achieve acceptable image quality. Licensee will provide <br />instruction on identifying the pages that make up a document (document separation). <br /> <br />5. Indexing. <br />For each document, Licensor will use information associated with the document to populate a set <br />of index template fields, name the document, and file the document in a folder. Licensee will <br />provide instructions on where to find the information associated with each document for this <br />purpose. Documents may contain I or more pages. <br /> <br />The number of characters included (allotied) for indexing in the standard rate is up to 10 per <br />page averaged over the total number of pages scanned during the engagement. For example, if <br />each document being scanned in the engagement contains exactly 5 pages, 50 characters of <br />indexing would be included. If the documents being scanned contain a variable number of <br />pages, then the total pages scanned divided by 10 would determine the allotted indexing <br />characters included for the engagement. Selection of values from a drop-down list is counted as <br />I character. Licensor will keep track of the index characters used, and Licensor may charge a <br />per-character surcharge for characters entered over the allotment for the engagement. <br /> <br />The following do not count towards the allotment of indexing characters. <br />. Document Name <br />. Folder Name creation (as necessary) <br />. The selection of Document Scan Volume <br />. The selection of other scan and image processing Settings <br />. Automated population of fields (i.e.: zone-OCR, lookup from an outside data source, etc.) <br /> <br />40f5 <br />
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