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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 3, 2006 <br />TITLE: <br />CONTRACTS RENEWAL FOR <br />LAMPS, BALLASTS, AND <br />ACCESSORIES <br />(SPEC. NO. 04-023) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1 ~' Reading <br />^ Ordinance on 2otl Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contracts for lamps, ballasts, and accessories for a one-year <br />period in the following annual amounts not to exceed: <br />Vendor: <br />West-Cite Supply Co. <br />Rayvern Lighting Supply <br />AAA Electrical Supply, Inc <br />One Source Distributors <br />I.E.S./I.L.S. <br />Location: <br />Cerritos <br />Paramount <br />Montebello <br />Irvine <br />Santa Ana <br />Amount: <br />$18,878 <br />$15,090 <br />$10,153 <br />$ 5,153 <br />$ 5,126 <br />DISCUSSION <br />The Central Stores section of the Finance and Management Services Agency <br />provides lamps, ballasts, and other electrical accessories as necessary to <br />maintain the needs of various departments throughout the City. The <br />contracts for lamps, ballasts, and accessories are designed to provide <br />quality products at significant savings based on quantity pricing. <br />On April 19, 2004, the City Council awarded contracts for lamps, ballasts, <br />and accessories to AAA Electrical Supply, I.E.S./I.L.S., a Santa Ana <br />vendor, One Source Distributors, Rayvern Lighting Supply and West-Cite <br />Supply Co. for a two-year period with provision for three one-year <br />renewals. All of the vendors have performed satisfactorily during the past <br />contract period. One Source Distributors, I.E.S./I.L.S. and Rayvern <br />Lighting Supply have agreed to renew the contracts without an increase in <br />pricing. AAA Electrical Supply and West-Cite Supply Co. have also agreed <br />to renew the contracts; however, the vendors are requesting price increases <br />due to increases from the manufacturers. AAA Electrical Supply is <br />requesting a 4 percent increase and West-Cite Supply is requesting minimal <br />price increases on selected items. Staff recommends the first renewal of <br />the contract with the recommended vendors. <br />22C-1 <br />