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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 3, 2006 <br />TITLE: <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />CONTRACT RENEWAL FOR <br />RECREATION PROGRAM BROCHURE <br />(SPEC. NO. OS-033) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1 s' Reading <br />^ Ordinance on Intl Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with Rodgers & McDonald Publishers, Inc. for recreation <br />program brochures for a one-year period in the annual amount not to exceed <br />$23,000. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency conducts a number of <br />leisure classes and recreation programs throughout the City's parks and <br />community centers. These classes and programs include sports activities, <br />health, fitness and education, visual and performing arts, and safety <br />procedures. To effectively market these programs to the widest audience, <br />staff contracts to have a bi-annual recreation program brochure printed and <br />mailed to the community. This brochure also contains several sections in <br />Spanish. <br />On May, 2, 2005, the City Council awarded a contract to Rodgers & McDonald <br />Publishers, Inc., with provision for two one-year renewals. Rodgers & <br />McDonald Publishers, Inc. has agreed to renew the contract; however, the <br />vendor has requested a four percent increase due to mill paper cost <br />increases. The vendor has performed satisfactorily during the past <br />contract period, and staff recommends the first renewal of the contract. <br />FISCAL IMPACT <br />Funds are available in the Recreation Community Services Youth Guidance <br />Other Contractual Services account (account no. 11-275-6291). <br />~~~ ~~ ~~ <br />Francisco Gutierrez <br />Executive Director <br />Finance and Management Services Agency <br />FG/KM/OS-033R.8:uc 2 2 F ~1 <br />