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REQUEST FOR ~~ <br />COUNCIL ACTION ,r°°°°°"'e° <br />CITY COUNCIL MEETING DATE: <br />APRIL 3, 2006 <br />TITLE: <br />CONTRACT AWARD FOR <br />FLAT BED TRUCK <br />(SPEC. NO. 06-023) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 1s' Reading <br />^ Ordinance on god Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to West Covina Motors, Inc. for the purchase of one flat <br />bed truck in the amount of $43,958.77. <br />DISCUSSION <br />The Fleet Maintenance Division's annual Equipment Replacement Program is <br />included in the City's annual budget and identifies vehicles scheduled for <br />replacement. Funding is monitored through a depreciation schedule <br />established with each department. Additionally, the Fleet Division reviews <br />the acquisition in accordance with the City's Hybrid and Alternative Fuel <br />Vehicle Acquisition Policy. Currently, hybrid trucks are not manufactured <br />above the half-ton category. <br />The Parks, Recreation and Community Services Agency operates two portable <br />stages used by City agencies including neighborhood groups, local <br />businesses and service organizations on a daily basis. The portable stages <br />are pulled by a flat bed truck. Due to age and condition, one 1987 GMC <br />truck has been approved for replacement in the current fiscal year. <br />The notice inviting bids was advertised on February 3 and 6, 2006, and bids <br />were solicited. A summary of the bid invitations and bids received is as <br />follows: <br />11 Invitations For Bid mailed <br />1 Invitation For Bid mailed to Santa Ana vendor <br />3 Bids received <br />22J-1 <br />