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. Task 1: Project Initiation Meeting and Timeline Definition <br />Task Description: <br />The Project Initiation Meeting will be scheduled on a mutually agreed upon date. The objectives of this <br />event include: <br />• Introduce all project participants; <br />• Review deliverables described in this document; <br />• Review roles of key participants; <br />• Establish a clear chain of communication and authority; <br />• Establish a project action item log process; <br />• Review overall project scope and objectives; <br />• Review resource and scheduling requirements for the Business Practice Review meetings; and <br />• Review and set timeline for deliverables (develop final Project Schedule). <br />Responsibilities: <br />CompuDyne responsibilities: <br />a. Work with the City's Project Manager to schedule and facilitate the Project Initiation Meeting at a <br />City defined location. <br />b. Establish a schedule and agenda to meet with City personnel for the Business Practice Review <br />meetings related to software configuration. <br />c. Deliver to the City one (1) complete set of Baseline Documentation manuals on CD -ROM for all <br />24 Seven modules to SAFD. <br />d. Work with City personnel in designing and approving of the format of an action item log to be <br />used in conjunction with Exhibit C. The purpose of the log is to identify outstanding issues, <br />provide continual status updates on specific tasks and to identify responsibilities of the parties. <br />e. Update and finalize the Project Schedule (Exhibit C) to reflect the mutually agreed initial planning <br />tasks. <br />City responsibilities: <br />a. Ensure that all appropriate City personnel attend and actively participate in the Project Kickoff <br />meeting. <br />b. Establish a location for the meeting. <br />c. Work with CompuDyne personnel in designing and approving of the format of an action item log <br />to be used in conjunction with Exhibit C. The purpose of the log is to identify outstanding issues, <br />provide continual status updates on specific tasks and to identify responsibilities of the parties. <br />d. Work with CompuDyne to update and finalize the Project Schedule (Exhibit C). <br />. March 10, 2006 Page 6 of 19 Pages SIA Exhibit A — SOW <br />