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<br />REQUEST FOR <br />COUNCIL ACTION <br /> <br />~ <br />~ <br /> <br />CITY COUNCIL MEETING DATE: <br /> <br />CLERK OF COUNCIL USE ONLY: <br /> <br />MAY 15, 2006 <br />TITLE <br /> <br />~t2 <br /> <br />CI Y MAN ER <br /> <br />APPROVED <br /> <br />D As Recommended <br />D As Amended <br />o Ordinance on 1st Reading <br />D Ordinance on 2ed Reading <br />D Implementing Resolution <br />D Set Public Hearing For <br /> <br />CONTRACT AWARD FOR <br />MAINTENANCE CLOTHS <br />(SPEC. NO.06-044) <br /> <br />CONTINUED TO <br /> <br />FILE NUMBER <br /> <br />RECOMMENDED ACTION <br /> <br />Award a contract to Peerless Materials Company for maintenance cloths for a <br />two-year period, with provision for three one-year renewals exercisable by <br />the City Manager or his designee in an annual amount not to exceed $28,000. <br /> <br />DISCUSSION <br /> <br />The Central Stores section of the Finance and Management Services Agency <br />provides maintenance cloths as necessary for general cleaning requirements <br />throughout the City. The contract for maintenance cloths is designed to <br />provide quality products at significant savings based on quantity pricing. <br /> <br />The notice inviting bids was advertised on March 15 and 17, 2006, and bids <br />were solicited. A summary of the bid invitations and bids received is as <br />follows: <br /> <br />7 Invitations For Bid mailed <br />1 Invitation For Bid mailed to a Santa Ana vendor <br />6 Bids received <br /> <br />Bids were received, opened on March 29, 2006, and evaluated (Exhibit 1). <br />The bid received from Peerless Materials Company is responsive to the <br />specifications and meets the City's requirements. To allow for <br />unanticipated requirements, an additional twenty percent contingency has <br />been included in the award amount. <br /> <br />22F-1 <br />