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<br />"'" <br /> <br />...,,; <br /> <br />070102 <br /> <br />(1) Records <br />a. Documentation evidencing program income requirements III <br />conformity with 24 CFR 570.504(b((2)(i), (ii) and 24 CFR 570.503(b)(3) and 24 <br />CFR 570.208(a)(2)(B) of the income level of persons and/or families participating <br />in or benefiting by the SUBRECIPIENT program. <br /> <br />b. Documentation of the number of persons and/or families participating <br />in or benefiting by the SUBRECIPIENT program. <br /> <br />c. Household information shall include number of persons, identification <br />of head of household, race/ethnicity, and income verification. <br /> <br />d. Documentation of all CDBG FUNDS received from CITY. <br /> <br />e. Documentation of expenses as identified in the Budget Proposal, <br />including evidence of incurring the expense, invoices for goods or services, copies <br />of any and all contracts or documentation pertaining to costs for subcontractors, <br />plus all other invoices for which CDBG FUNDS were expended, and any payments <br />therefor. <br /> <br />f. Any such other related records as CITY shall reasonably require or as <br />required to be maintained pursuant to the CDBG REGS. <br /> <br />1. Reports <br /> <br />(i) Payment Request. Concurrently with the submittal of each <br />quarterly report, on or before the 15th day of October, January, <br />April and July, SUBRECIPIENT shall submit both: an original <br />invoice and true copies of invoices, receipts, agreements or <br />other documentation supporting and evidencing how the CDBG <br />FUNDS have been expended during the applicable quarter. <br /> <br />(ii) Quarterly Activity Report: SUBRECIPIENT agrees to keep <br />monthly records of all ethnic and racial statistics of persons and <br />families benefited by SUBRECIPIENT in the performance of its <br />obligations under this Agreement, including, but not limited to, the <br />number of low and moderate income persons and households <br />assisted in accordance with federal income limits, the number of <br />female heads of households assisted, new program information <br />and year-to-date program statistics on expenditures, caseload and <br />activities.. <br /> <br />4 <br />