2006-027 - Adopting a Travel and Expense Reimbursement Policy

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5. Airport parking for the official's personal vehicle. Long term airport parking shall be utilized where feasible. In lieu of parking, an airport shuttle may be used not to exceed long term parking costs for the trip. I. Miscellaneous Expenses The following additional expenses are reimbursable. 1. Actual and documented telephone and fax expenses incurred on City business. 2. Internet access connection and/or usage fees. 3. Miscellaneous travel expenses such as baggage handling fees of up to $2 per bag and reasonable tips and gratuities. 4. Conference and Training registration fees. J. Implementation/Documentation/Reports The Executive Director of Management and Finance Services, in consultation with the City Attomey, shall develop an Expense Reimbursement Form complying with the terms of Government Code Section 53232.3. All requests for advances or reimbursement shall be made in conformance with the adopted form and this Policy. Any qualifying expense may be provided in advance payments provided such expenses are supported by receipts. City Council members shall coordinate all travel and other City-related expenses with the City Manager's Office. The City Manager shall adopt procedures to further implement the policy herein created. The City Manager is also encouraged to implement comparable policies for City staff. In the case of members of the City boards, commissions and committees, no reimbursement otherwise allowable by this policy shall be reimbursed unless the expenditure is approved in advance by the City Manager or Agency Executive Director responsible for the particular board, commission or committee. Each affected official seeking reimbursement for expenses hereunder to attend a Brown Act-governed meeting shall made a brief written or verbal report to their body at its next regular meeting. Resolution No. 2006-027 Page 6 016