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Attachment A <br />TAB 2: SAMPLE POST AWARD INSTRUCTION <br />U.S. Department of Justice <br />Office of Justice Programs <br />Office of the Comptroller <br />Post Award Instructions <br />The OJP is currently responsible for the financial administration of grants awarded by <br />the ODP. <br />The following is provided as a guide for the administration of awards from ODP. Forms <br />and other documents illustrating each step are attached. <br />Step 1. Review Award and Special Conditions. <br />If you agree with the terms and conditions stated in the award, sign and date the award <br />document and the last page of the Special Conditions, and return to OJP. Notify an <br />ODP Preparedness Officer when Special Conditions have been met (refer to Step 1 <br />attachment); <br />If you do not agree with the terms and conditions as written, contact an ODP <br />Preparedness Officer. <br />Step 2. Read Guidelines. <br />Read and become familiar with the OJP Financial Guide and related material <br />(refer to Step 2 attachment). <br />Step 3. Complete and Return Automated Clearing House (ACH) Form. <br />The ACH Vendor /Miscellaneous Payment Enrollment Form (refer to Step 3 attachment) <br />is used to arrange direct deposit of funds into the designated bank account. <br />Step 4. Access to Payment Systems. <br />OJP uses two payment systems: Phone Activated Paperless System ( PAPRS) and <br />Letter of Credit Electronic Certification System (LOGES) (refer to Step 4 attachment). <br />Current LOCES users will see the addition of new ODP grants on the LOCES grant <br />number listing as soon as the ODP award acceptance has been received. PAPRS <br />grantees will receive a letter with the award package containing their PIN to access the <br />system and Grant ID information. <br />Step 5. Reporting Requirements. <br />Reporting requirements must be met during the life of the grant (refer to the OJP <br />Financial Guide for a full explanation of these requirements, special conditions and any <br />applicable exceptions). The payment systems contain edits which will prevent access <br />to funds if reporting requirements are not met on a timely basis. Refer to Step 5 <br />attachments for forms, due date information, and instructions. <br />Iim <br />