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Attachment A FY05 HOMELAND SECURITY GRANT PROGRAM the recipient's fiscal year. In addition, the Secretary of Homeland Security and the Comptroller General of the United States shall have access to any books, documents, and records of recipients of FY05 HSGP assistance for audit and examination purposes, provided that, in the opinion of the Secretary of Homeland Security or the Comptroller General, these documents are related to the receipt or use of such assistance. The grantee will also give the sponsoring agency or the Comptroller General, through any authorized representative, access to and the right to examine all records, books, papers or documents related to the grant. The state shall require that sub - recipients comply with the audit requirements set forth in OMB Circular A-133. Recipients are responsible for ensuring that sub - recipient audit reports are received and for resolving any audit findings. E. Monitoring Grant recipients will be monitored periodically by ODP Preparedness Officers to ensure that the program goals, objectives, timelines, budgets and other related program criteria are being met. Monitoring will be accomplished through a combination of office -based and on -site monitoring visits. Monitoring will involve the review and analysis of the financial, programmatic, and administrative issues relative to each program, and will identify areas where technical assistance and other support may be needed. As a part of the monitoring program, ODP will provide assistance in the evaluation of strategy goals and objectives that is needed by state and local jurisdictions. The SAA is responsible for monitoring subgrantee activities to provide reasonable assurance that the sub - recipient administers federal awards in compliance with federal and state requirements. Responsibilities include the accounting of receipts and expenditures, cash management, the maintaining of adequate financial records, and the refunding of expenditures disallowed by audits. F. Grant Close -out Process Within 120 days after the end of the grant period, the grantee will submit a final FSR and a final BSIR detailing all accomplishments throughout the project. After both of these reports have been reviewed and approved by the ODP Preparedness Officer, a Grant Adjustment Notice (GAN) will be completed to close -out the grant. The GAN will indicate the project as being closed, list any remaining funds that will be de- obligated, and address the requirement of maintaining the grant records for three years from the date of the final FSR. After the financial information is received and approved by the OJP Office of the Comptroller, the grant will be identified as "Closed by the Office of the Comptroller." Required Submissions: 1) Final SF -269 FSR and 2) Final BSIR. DEPARTMENT OF HOMELAND SECURITY I OFFICE FOR DOMESTIC PREPAREDNESS 60 7 d4 } �F