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REQUEST FOR ~~ <br />COUNCIL ACTION tidu~4Onlsr <br />CITY COUNCIL MEETING DATE: <br />JUNE 5, 2006 <br />TITLE: <br />CONTRACT AWARD FOR <br />HEATING, VENTILATION, AND AIR <br />CONDITIONING DUCT CLEANING <br />(SPEC. NO. 045) <br />CITY ANAGER <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />^ As Recommended <br />^ As Amended <br />^ Ordinance on 151 Reading <br />^ Ordinance on 2~d Reading <br />^ Implementing Resolution <br />^ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />RECOMMENDED ACTION <br />Award a contract to Empire Building & Environmental Services, Inc. for <br />heating, ventilation, and air conditioning duct cleaning services in the <br />amount not to exceed $25,206. <br />DISCUSSION <br />The contract will provide for the cleaning of all the heating, ventilation, <br />and air conditioning (HVAC) systems in eight Fire Stations and the Fire <br />Administration Building. Work includes cleaning of the fans, ducts, <br />heating and cooling coils, supply and exhaust grills, installation of new <br />filters, and complete sanitizing. This will improve the efficiency of the <br />system and provide a cleaner air environment for the Fire personnel. <br />The notice inviting bids was advertised on March 15 and 17, 2006, and bids <br />were solicited. A summary of the bid invitations and bids received is as <br />follows: <br />20 Invitations For Bid mailed <br />5 Invitations For Bid mailed to Santa Ana vendors <br />6 Bids received <br />2 Bids received from Santa Ana vendors <br />Bids were received, opened on May 2, 2006, and evaluated (Exhibit 1). The <br />bid received from Empire Building & Environmental Services, Inc. is <br />responsive to the specifications and meets the City's requirements. To <br />allow for unanticipated requirements, an additional ten percent contingency <br />has been included in the award amount. <br />22D-1 <br />