FULL PACKET_2006-06-05 - Laserfiche WebLink

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REQUEST FOR ~'~ C O U N C I L ACTION ~au~tron ,st CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JUNE 5, 2006 TITLE: APPROVED ^ As Recommended CONTRACT AMENDMENT FOR ^ As Amended FOUR-DOOR HYBRID SEDANS ^ Ordinance on 1S` Reading ^ Ordinance on 2"d Reading (SPEC . NO . 0 5 -115 ) ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO 2% t~ FILE NUMBER ITY MANAGER RECOMMENDED ACTION Amend the contract with Norm Reeves Honda Superstore for the purchase of one hybrid passenger sedan in the amount of $30,696.55. DISCUSSION The Fleet Maintenance Division's annual Equipment Replacement Program is included in the City's annual budget and identifies vehicles scheduled for replacement. Funding is monitored through a depreciation schedule established with each department. Additionally, the Fleet Division reviews the acquisition in accordance with the City's Hybrid and Alternative Fuel Vehicle Acquisition Policy. Various City departments utilize four-door passenger sedans to perform routine business. The Planning and Building Agency Community Preservation Division uses passenger vehicles to transport Council members and citizens to investigate code violations. Due to age, condition and mileage over 115,000 miles, one 1999 Chevrolet Lumina has been approved for replacement in the current fiscal year. The purchase of a Honda Accord hybrid sedan conforms with the criteria established for the acquisition of hybrid vehicles. On February 21, 2006, the City Council awarded a contract to Norm Reeves Honda Superstore for the purchase of three 2005 Honda Accord hybrids. The vendor has offered a 2006 Honda Accord that includes the new model upgrades of side impact air bags and additional safety features. Therefore, staff recommends amending the contract with Norm Reeves Honda Superstore. 22F-1